Senior Manager, Global Meetings & Events - Job ID: GME

Ascendis Pharma•Princeton, NJ

7d•Hybrid

About The Position

Ascendis Pharma is a dynamic, fast-growing global biopharmaceutical company with locations in Denmark, Europe, and the United States. Today, we're advancing programs in Endocrinology Rare Disease and Oncology. Here at Ascendis, we pride ourselves on exceptional science, visionary leadership, and skilled and passionate colleagues. Guided by our core values of Patients, Science, and Passion, we use our TransCon® drug development platform to fulfill our mission of developing new and potentially best-in-class therapies to address unmet medical needs. Our culture fosters a place where skilled, adaptable, and highly resourceful professionals can truly make their mark. We offer a dynamic workplace for employees to grow and develop their skills. The Senior Manager of Global Meetings & Events at Ascendis Pharma will be responsible for leading the planning of select congresses and meetings globally at Ascendis. Based on the yearly calendar of events, our team will assess workload and assign planning support, accordingly. The Sr. Manager will work closely with the Global Head and Associate Director to ensure the team is providing appropriate event coverage for internal global stakeholders across the entire managed M&E portfolio at Ascendis. Additionally, the Senior Manager will be responsible for assisting the team with financial and strategic operational deliverables to ensure consistency and accuracy of our team’s priorities and output. To maximize our cross-functional collaboration with US-based stakeholders, this role would be required to commute to the Princeton, NJ office on a frequent basis. Daily work in Princeton is not required, but this role should be visible in the office.

Requirements

A bachelor's degree in hospitality, communications, marketing, or a related field is preferred.
A minimum of 7 years of relevant experience executing events within the US and globally is required.
Experience working internally in a corporate pharmaceutical environment or working with pharmaceutical clients is preferred.
Familiarity and practice working with congresses, HCPs and HCP-compliant meeting planning is required (e.g., Ad boards, Investigator meetings, etc.).
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with event management software (e.g., Cvent, Exhibit Force) are required.

Nice To Haves

Certified Meeting Professional (CMP), Certified Meeting Professional – Healthcare (CMP-HC) or Certified Meeting Manager (CMM) designations are preferred but not required.
Fluency in additional languages is a plus but not required.

Responsibilities

Meet with internal stakeholders to foster stronger ways of working that help execute event goals and logistics requirements, as they align to the team’s operational needs.
Work closely with internal corporate functions like Legal, Compliance and Finance to ensure all event processes are followed.
Manage logistical details (e.g., venue management, catering, transportation, group housing management, etc.) for key congresses and internal events, as assigned by the M&E team leaders.
May be responsible for end-to-end planning of small standalone or ancillary meetings as needed.
Manage event/congress budgets, track expenses, and process payments to ensure financial goals are met.
Work closely alongside the M&E team leads and Finance to ensure all spending is tracked and reported in a timely and accurate manner.
Support vendor research and assist with negotiating contracts with venues, caterers, audiovisual suppliers, and other service providers as it relates to managed events/congresses.
Prepare meeting materials, agendas, name badges, and registration lists to ensure the team is well-prepared for on-site execution.
Oversee events alongside planning vendors, that includes booth and meeting room setup, registration/housing management, and booth teardown, while resolving any issues that may arise.
Manage additional ancillary events in tandem with congress or internal event activities.
Collaborate with internal marketing stakeholders to ensure event promotions and attendee registration communications are managed in a clear and timely manner.
Conduct post-event assessments to gather feedback and analyze metrics for future improvements.
Work closely with Global HQ Compliance to monitor event activities and ensure adherence to relevant regulations, contracts, HCP spend caps and company policies are followed and reported as required.