Senior Manager, Global Meetings & Events - Job ID: GME

Ascendis Pharma•Princeton, NJ

8d•$165,000 - $178,000•Hybrid

About The Position

Ascendis Pharma is a dynamic, fast-growing global biopharmaceutical company. The Senior Manager of Global Meetings & Events will be responsible for leading the planning of select congresses and meetings globally at Ascendis. The Sr. Manager will work closely with the Global Head and Associate Director to ensure the team is providing appropriate event coverage for internal global stakeholders across the entire managed M&E portfolio at Ascendis. Additionally, the Senior Manager will be responsible for assisting the team with financial and strategic operational deliverables to ensure consistency and accuracy of our team’s priorities and output.

Requirements

A minimum of 7 years of relevant experience executing events within the US and globally is required.
Familiarity and practice working with congresses, HCPs and HCP-compliant meeting planning is required (e.g., Ad boards, Investigator meetings, etc.).
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with event management software (e.g., Cvent, Exhibit Force) are required.
Exceptional ability to manage multiple projects simultaneously, prioritize tasks, and meet tight deadlines.
Excellent verbal, written, and interpersonal communication skills for interacting with clients, vendors, and internal teams.
Aptitude for creative, rapid problem-solving in high-pressure situations.
Strong negotiation skills to secure favorable contracts or pricing with vendors and venues as it relates to event-related activities.
Meticulous attention to detail to ensure flawless event execution.
Ability to adapt quickly to changing circumstances and manage last-minute adjustments.
A strong, positive, service-oriented mindset with a commitment to internal stakeholder satisfaction.
Ability to work well with and understand the various working styles of vendors and colleagues globally.
Must be comfortable managing events around the world.

Nice To Haves

A bachelor's degree in hospitality, communications, marketing, or a related field is preferred.
Experience working internally in a corporate pharmaceutical environment or working with pharmaceutical clients is preferred.
Certified Meeting Professional (CMP), Certified Meeting Professional – Healthcare (CMP-HC) or Certified Meeting Manager (CMM) designations are preferred but not required.
Fluency in additional languages is a plus but not required.

Responsibilities

Meet with internal stakeholders to foster stronger ways of working that help execute event goals and logistics requirements, as they align to the team’s operational needs.
Work closely with internal corporate functions like Legal, Compliance and Finance to ensure all event processes are followed.
Commute to the Princeton, NJ office on a frequent basis.
Manage logistical details (e.g., venue management, catering, transportation, group housing management, etc.) for key congresses and internal events, as assigned by the M&E team leaders.
May be responsible for end-to-end planning of small standalone or ancillary meetings as needed.
Manage event/congress budgets, track expenses, and process payments to ensure financial goals are met.
Work closely alongside the M&E team leads and Finance to ensure all spending is tracked and reported in a timely and accurate manner.
Support vendor research and assist with negotiating contracts with venues, caterers, audiovisual suppliers, and other service providers as it relates to managed events/congresses.
Prepare meeting materials, agendas, name badges, and registration lists to ensure the team is well-prepared for on-site execution.
Oversee events alongside planning vendors, that includes booth and meeting room setup, registration/housing management, and booth teardown, while resolving any issues that may arise.
Manage additional ancillary events in tandem with congress or internal event activities.
Collaborate with internal marketing stakeholders to ensure event promotions and attendee registration communications are managed in a clear and timely manner.
Conduct post-event assessments to gather feedback and analyze metrics for future improvements.
Monitor event activities and ensure adherence to relevant regulations, contracts, HCP spend caps and company policies are followed and reported as required.