Senior Manager, Fuel

LA28•Los Angeles, CA

2d•Onsite

About The Position

The Logistics department is responsible for effectively and efficiently providing materials management and logistics support all LA28 functions. The Sr. Manager, Fuel will be responsible for the planning, coordination, and execution of all fuel- related operations required to support the successful delivery of the LA28 Olympic & Paralympic Games. This role will ensure alignment between the eight streams of Logistics as well as suppliers, internal clients, and external stakeholders to deliver projects on time, within scope and in accordance with operational requirements for the LA28 Olympic & Paralympic Games. This role will ensure uninterrupted fuel supply for generators, temporary power systems, fleet vehicles, buses, forklifts, refrigeration assets, emergency response equipment, and other critical operational resources across venues, warehouses, transport hubs, and support sites. Reporting to the Head of Special Projects, the Sr. Manager, Fuel will lead fuel strategy, supplier coordination, operational readiness, sustainability initiatives, and Games-time command and control.

Requirements

7+ years of experience in fuel operations, logistics, supply chain, fleet services, energy operations, or large-scale event delivery
Experience managing multiple vendors and cross-functional stakeholders in complex operating environments
Experience developing fuel distribution plans, inventory controls, and emergency continuity strategies
Familiarity with fuel systems, telematics, fleet fueling platforms, tank monitoring systems, and scheduling tools
Experience working in high-pressure, dynamic environments with immovable deadlines
Strong understanding of hazardous materials regulations, fuel safety standards, and environmental compliance requirements
High level of proficiency in Microsoft Office (Word, Excel, Power Point, and Outlook); and Smartsheet applications

Nice To Haves

Previous Olympic, Paralympic, or major event experience in fuel, logistics, fleet, or utilities operations strongly preferred
Experience in a multicultural, multinational environment preferred
An undergraduate degree, or related experience in Logistics, Supply Chain Management, Mechanical Engineering, Environmental Management, or related field preferred
Certifications such as PMP, APICS, OSHA, HazMat, or fuel industry credentials preferred

Responsibilities

Lead the design, development, and implementation of the LA28 fuel operations strategy across all venues and operational sites
Oversee the forecasting of LA28’s fuel demand across fleet, generators, temporary power, warehouse equipment, and emergency assets
Develop and maintain integrated project plans, timelines, milestones, and readiness trackers for fuel operations
Lead in the development and implementation of venue-specific fuel delivery schedules, fuel dispensing units, replenishment plans, and reserve fuel requirements
Coordinate fueling operations for competition venues, training venues, athlete villages, media centers, warehouses, and transport depots
Establish fuel storage solutions, mobile fueling capability, and emergency backup venue-based supply plans
Establish real-time monitoring capabilities across logistics operations, including fleet movements, warehouse activities, and venue deliveries
Ensure continuity of operations through contingency planning for shortages, transport disruptions, or emergency events
Develop and manage dashboards, reporting tools, and communication protocols to support informed decision-making processes
Report to the Logistics Command Center all fuel related issues
Function as the central point of coordination for fuel related incidents, disruptions, and emergency response activities
Collaborate with Security on safety and security protocols to align fuel storage, refueling operations
Collaborate with Sustainability and other external stakeholders to ensure environmental compliance using renewable diesel, alternative fuels, emissions reduction initiatives, and fuel efficiency programs
Establish standard operating procedures (SOPs) for fuel resupply operations, fuel dispensing, facility testing, compliance, and health & safety operations.
Ensure compliance with all federal, state, and local regulations related to fuel handling, hazardous materials, storage tanks, fire prevention, and environmental controls
In conjunction with the fuel supplier, coordinate training for staff and contractors on fuel safety protocols and emergency procedures
Identify risks, issues, dependencies, and develop mitigation strategies to ensure continuity of supply
Lead tabletop exercises, simulations, and venue readiness testing for fuel operations
Develop Scope of Work for the Fuel supplier RFP
Manage relationships with fuel suppliers, transport providers, venue operators, utility partners, and government agencies
Support sourcing, procurement, onboarding, and performance management of fuel supplier(s)
Coordinate with internal functions including Transport, Energy, Venue Management, Security, Sustainability, Procurement, and Technology
Facilitate regular planning meetings, readiness reviews, and operational briefings with stakeholders
Ensure suppliers meet contractual obligations, service levels, safety standards, and reporting requirements
Support development and implementation of logistics processes, policies, and standard operating procedures