Senior Manager, Facilities

Veho•Philadelphia, PA

77d•$120,000 - $140,000

About The Position

As the Sr Facilities Manager, you will play a crucial role in ensuring the smooth operation and maintenance of our facilities. You will be responsible for coordinating and escalating maintenance tasks, managing ticketing systems, and overseeing vendor relationships to ensure timely and cost-effective solutions. This role will be responsible for building a program that utilizes the best combination of cost/quality/speed to support a dynamic and growing network.

Requirements

7+ years in a facilities coordination or similar role, preferably in a supply chain or industrial environment.
Proficiency in using maintenance management software (e.g., CMMS) and ticketing systems.
Proven experience in managing vendor relationships, including contract negotiation and performance tracking.
Strong interpersonal skills, with the ability to communicate effectively across all levels of the organization.
Ability to troubleshoot and resolve issues quickly and efficiently.
Highly organized and able to manage multiple tasks simultaneously, as well as delegate tasks between team members.
Excellent communication skills, both written and verbal, and can effectively interact with team members, vendors, and stakeholders.
Can manage facilities P&L and report out on an executive level.
Strong problem-solving abilities and can quickly address issues as they arise.
Elevated organizational skills and is able to pivot quickly.
Flexible for critical needs at off hours.
Proactive, with a keen eye for detail and a focus on continuous improvement.
Comfortable working in a fast-paced environment and can adapt to changing priorities.

Nice To Haves

Relevant certifications in facilities management or maintenance (e.g., FMP, CFM).
Familiarity with automation systems and experience coordinating maintenance for automated equipment.
Experience in developing and implementing process improvements to enhance efficiency and reduce costs.
Knowledge of safety regulations and experience ensuring compliance in a facilities management role.

Responsibilities

Oversight and management of over 60 locations and vendors.
Project Management: Lead Ground operations facility initiatives to reduce cost, build vendor relations and source solutions.
Budget Ownership: Ownership of Facility budget, management of site level facility budget and critical stakeholder relations for P&L impact.
Coordinate Maintenance Tasks: Oversee and prioritize incoming maintenance requests, ensuring tasks are assigned and completed promptly.
Escalate Critical Issues: Identify and escalate any maintenance issues that require immediate attention, ensuring quick resolution to minimize downtime.
Manage Ticketing System: Maintain and optimize the ticketing system to track all maintenance activities, ensuring transparency and accountability.
Vendor Coordination: Serve as the primary point of contact for vendors, managing relationships, negotiating contracts, and ensuring timely service delivery.
Preventative Maintenance: Assist in scheduling and coordinating preventative maintenance activities to avoid unexpected failures and extend the life of equipment.
Data Analysis: Monitor and analyze maintenance data to identify trends, opportunities for cost savings, and areas for improvement.