Senior Manager, AP & T&E

Collectors•Santa Ana, CA

3d•$139,000 - $220,000•Onsite

About The Position

Collectors is seeking a Senior Manager, AP & T&E to own accounts payable, corporate card programs, and travel and expense for the company. This role is responsible for the "pay side" of procurement, managing invoices, corporate cards, and expense reports, along with the associated controls. The scope begins in the U.S. and is expected to grow into ownership of a global payables and expense operation as international entities consolidate onto shared processes. The Senior Manager will lead a small, experienced team and report to the Director, Procure-to-Pay. This is an in-office role at the Santa Ana, CA headquarters.

Requirements

10+ years in accounts payable, payment operations, or finance operations.
4+ years directly managing a team.
Personal ownership of a corporate card program and a T&E program (not just AP).
Experience taking a manual payables operation to a measurably automated one.
Deep working knowledge of AP controls, segregation of duties, and payment fraud prevention.
Experience running payables and expense under external audit.
ERP experience required; NetSuite strongly preferred.
At least one AP automation or expense platform implementation or migration.
Multi-entity AP experience required.
Ability to change processes without losing the team.
Direct communication style with vendors, executives, and employees.
Bachelor’s degree in Accounting, Finance, Business, or a related field.

Nice To Haves

CPP, APM, or CPA.
Experience in a high-growth, acquisitive, or multi-brand company.
Global payments experience across multiple currencies and entities.
Passion for collectibles and/or sports.

Responsibilities

Own Accounts Payable (AP) end-to-end, including vendor onboarding, master data, invoice intake and coding, approval routing, payment runs, and vendor inquiries. Ensure suppliers are paid correctly and on time.
Set payment strategy, including method and timing across ACH, wire, check, and card, to protect working capital and capture available discounts.
Deliver a clean AP close on the corporate calendar, including accruals, aging review, subledger and card reconciliations, and support for Corporate Accounting.
Own the vendor payment relationship, ensuring clear and timely communication with suppliers.
Execute AP-side tax compliance in partnership with Corporate Tax, including 1099 reporting, W-9 and W-8 collection, use tax capture, and withholding.
Run the corporate card programs, managing issuance, limits, spend controls, cancellations, and offboarding.
Enforce the policy separating card spend from purchase orders in conjunction with Procurement.
Own the issuer relationship for corporate cards, managing rebate economics and program-level reporting.
Detect and follow up on card misuse through monitoring, review, and escalation.
Own the Travel & Expense (T&E) program, including policy, platform, report audit, reimbursement cycle time, and employee support.
Develop a clear and enforceable T&E policy.
Reduce review load by focusing on employee education and platform configuration.
Own the travel program as it grows, including preferred vendors and booking tools, in partnership with Procurement.
Own the roadmap for payables and expense automation, including touchless invoice processing, automated matching and coding, and reduced manual handoffs.
Define and deliver operating metrics for the function, such as invoice cycle time, cost per invoice, percent touchless, on-time payment rate, aging, expense report turnaround, and exception rate.
Serve as the AP and T&E representative on the Procure-to-Pay (P2P) technology stack, defining requirements and process design for AP or expense system changes.
Identify and implement AI solutions for capture, coding, matching, and expense audit to reduce manual work.
Document processes to ensure auditability and facilitate expansion to other regions.
Operate the control environment for AP, card, and T&E, ensuring clean execution, evidencing, and flagging process fit issues.
Prevent payment fraud, specifically vendor impersonation and bank change fraud.
Maintain an audit-ready state for AP, card, and T&E functions.
Lead and develop a small, hands-on team, staying close to transactions and stepping in when needed.
Transition the team's work to higher-value activities like exception analysis and program ownership as automation is implemented.
Set clear priorities, provide direct feedback, and build a team capable of supporting a global operation.