Senior Manager, AP & T&E

Collaborative Solutions • Santa Ana, CA

2d • Onsite

About The Position

The Finance Operations team owns the accounting, controls, systems, and payment operations behind Collectors. Within it, Procure-to-Pay runs everything from requisition to cleared payment for a business operating across the U.S., Canada, Mexico, Japan, China, Hong Kong, Germany, the UK, and France, with more than 3,000 employees and an active acquisition history. We are looking for a Senior Manager, AP & T&E to own accounts payable, the corporate card programs, and travel and expense for Collectors. Procurement owns the buy side. You own the pay side: every invoice, every card, every expense report, and the controls around all three. With requisition through payment under one function, you set the standards, the automation roadmap, and the operating metrics for a payables and expense operation built to run across every Collectors entity. Scope is U.S. to start. As the international entities consolidate onto shared processes, this role grows into the owner of a global payables and expense operation, and the standards you set domestically are the ones those entities adopt. You will lead a small, experienced team and stay close to the transactions. You’ll report to the Director, Procure-to-Pay and work from our Santa Ana, CA headquarters. This is an in-office role.

Requirements

• 10+ years in accounts payable, payment operations, or finance operations, including 4+ years directly managing a team.
• Personally owned a corporate card program and a T&E program, not only AP.
• Taken a manual payables operation to a measurably automated one.
• Deep working knowledge of AP controls, segregation of duties, and payment fraud prevention.
• Run payables and expense under external audit.
• ERP experience required; NetSuite strongly preferred.
• At least one AP automation or expense platform implementation or migration, from selection through go-live.
• Multi-entity AP experience required.
• Bachelor’s degree in Accounting, Finance, Business, or a related field required.

Nice To Haves

• CPP, APM, or CPA.
• Experience in a high-growth, acquisitive, or multi-brand company where you built infrastructure while running the daily operation.
• Global payments experience across multiple currencies and entities.
• Passionate about collectibles and/or sports.

Responsibilities

• Own AP end to end: Vendor onboarding and master data, invoice intake and coding, approval routing, payment runs, and vendor inquiries. Accountable for suppliers being paid correctly and on time.
• Set payment strategy: Method and timing across ACH, wire, check, and card. Protect working capital, capture available discounts, and be able to defend the tradeoff.
• Deliver a clean AP close on the corporate calendar: Accruals, aging review, subledger and card reconciliations, and support that Corporate Accounting can use without rework.
• Own the vendor payment relationship: Suppliers get a clear answer the first time they ask. When the two conflict, raise it rather than absorb it.
• Execute AP-side tax compliance, in partnership with Corporate Tax: 1099 reporting, W-9 and W-8 collection, use tax capture, and withholding on the payments you make.
• Run the corporate card programs: Issuance, limits, spend and merchant category controls, cancellations, and offboarding. Offboarding is a control, not an administrative task, and you own that it happens.
• Hold the line between card spend and purchase orders: Set the policy with Procurement and enforce it.
• Own the issuer relationship: Rebate economics and program-level reporting on spend, exceptions, and policy breaches.
• Own detection and follow-up on card misuse: Build the monitoring, run the review, and escalate with a recommendation rather than a question.
• Own the T&E program: Policy, platform, report audit, reimbursement cycle time, and employee support across every location.
• Write a policy people can follow without calling you: Clear limits, a short approval path, and no rule you are not prepared to enforce.
• Reduce review load at the source: Employee education and platform configuration, not more reviewers.
• Own the travel program as it grows: Preferred vendors and booking tools, with Procurement on the sourcing.
• Own the roadmap for how payables and expense work gets done, and deliver it: Touchless invoice processing, automated matching and coding, and fewer manual handoffs.
• Bring the business case, not a wish list.
• Own the operating metrics for the function: Invoice cycle time, cost per invoice, percent touchless, on-time payment rate, aging, expense report turnaround, and exception rate. Report them monthly and use them to direct where we invest next.
• Be the AP and T&E voice on the P2P technology stack: Own the requirements, the process design, and the outcome of any AP or expense system change.
• Put AI to work in the function: Identify where AI-assisted capture, coding, matching, and expense audit remove manual work, pilot it with the team, and keep what proves out.
• Document the process: Written procedures are what make the function auditable and what make it possible to extend the operation to another region.
• Operate the control environment for AP, card, and T&E: Accountable for operating global controls cleanly, evidencing them, and flagging where they do not fit the process.
• Treat payment fraud as a live threat: Preventing vendor impersonation and bank change fraud is your accountability.
• Keep the function audit-ready at any point in the year.
• Lead and develop a small team, hands on: Know the transactions, not just the dashboard, and step in when volume or complexity demands it.
• Move the team’s work up the value chain as automation lands: Exception analysis, vendor management, program ownership.
• Set clear priorities and give direct feedback.
• Build the team that supports a global operation.

Benefits

• Health Insurance: All full-time employees are eligible to enroll in Medical, Dental, and Vision
• Additional Benefits: Full-time employees are eligible for fertility, commuter, and educational assistance benefits
• 401(K) Matching Plan: We are proud to offer a competitive 401k matching plan to our employees to support their future financial goals
• Vacation: All salaried employees are eligible for flexible time-off
• Holiday Pay: All regular, full-time employees are eligible for ten company paid holidays
• Employee Discounts: Employees receive discounts on select grading services for approved submissions
• Flexible Hours: Many of our teams offer flexible schedules with varying shifts and will work with you to accommodate your needs
• Fun Working Environment: Our team members are invited to participate in celebrations, holiday events, and team building activities

What This Job Offers

• Job Type: Full-time
• Career Level: Senior