Senior Manager - Administration - Ports & Terminals - Mundra

DP World•Kutch, CO

About The Position

The Senior Manager - Administration will lead administration and facility management for Ports & Terminals in Mundra. The role covers infrastructure and asset management, budgets, vendor governance, events and employee services, safety and statutory compliance, process improvement, medical and welfare facilities, and CSR administration. The position also supports employee engagement and people and culture initiatives across the relevant facilities.

Requirements

Bachelor’s degree in business administration, facility management, engineering, hospitality, or a related field.
10–15 years of relevant experience in administration and facility management, including at least 5–6 years in a leadership role.
Strong knowledge of facility systems, procurement, and vendor management.
Familiarity with statutory compliance and safety regulations.
Experience managing multi-location facilities.
Excellent leadership and team management skills.
Strong negotiation and communication abilities.
Attention to detail and strong problem-solving capabilities.
Proficiency in MS Office and facility management software.
Ability to handle high-pressure situations and make quick decisions.
Teamwork, leadership, and motivational skills.
Understanding of soft and hard service delivery.
Good communication and presentation skills.
Ability to take accountability, drive initiatives, and work independently and self-motivatedly.

Nice To Haves

Defense background.
Digitally oriented.

Responsibilities

Ensure full utilization of planned Capex budgets within defined timelines.
Lead infrastructure and facility upkeep projects, including guest houses, admin stores, and asset management.
Drive refurbishment and scrapping of old vehicles and equipment in line with policy and approval norms.
Manage township accommodation allotments in accordance with company housing policy.
Review and finalize annual Admin Opex and Capex budgets, and monitor utilization and savings.
Lead branding, signage, and infrastructure consolidation across Port, CFS, and Township.
Ensure vendor bill payment compliance and timely processing.
Enforce procurement protocols, including ensuring work does not proceed beyond approved PRs and avoiding post-facto approvals.
Maintain a monthly vendor governance calendar and ensure meeting action closures and SLA adherence.
Drive timely contract renewals and vendor performance evaluations 30 days before expiry.
Arrange and oversee events, canteen operations, employee transport, and travel management to support efficiency and satisfaction.
Plan and execute the employee engagement calendar in collaboration with the HR SPOC and Township Counsellor.
Drive implementation of the GPTW Action Plan and monitor people and culture initiatives.
Conduct regular employee connects at CFS and Engineering to track issues and ensure closure.
Reinforce safety culture through regular audits, Gemba walks, and Tool Box Talks.
Ensure HSE, statutory, and labor law compliance across administrative facilities.
Partner with Safety and Security teams to maintain a secure and compliant environment.
Drive process improvement and cost-optimization initiatives, implementing at least three Kaizens annually.
Identify efficiency gaps, track progress, and measure the impact of improvement projects.
Ensure full PPE compliance and conduct monthly stock audits.
Oversee the 24x7 medical facility, paramedic availability, and periodic emergency drills.
Ensure welfare and first-aid infrastructure is maintained and ready.
Ensure full asset tagging and verification, and close quarterly audits.
Drive CSR initiatives and monitor utilization within approved budgets.
Maintain TAT compliance for CSR project closures and reporting.