Senior Management Analyst

City of Elk Grove•Elk Grove, CA

22h•Onsite

About The Position

The City of Elk Grove is seeking an experienced Senior Management Analyst to join the Finance Department. This position is responsible for performing complex analytical, operational, financial, and programmatic assignments in support of departmental and organizational initiatives. Reporting directly to the Finance Director, the ideal candidate will possess progressively responsible experience in financial analysis, organizational improvement, compliance oversight, project management, and operational support. The ideal candidate will be a highly skilled problem solver with experience in grants administration, procurement coordination, ERP systems, policy development, process improvement, and strategic project implementation. Presenting information to executive leadership, committees, and the City Council are required as part of this position. The successful candidate will demonstrate strong analytical and communication skills, the ability to manage complex assignments independently, and the ability to collaborate effectively across departments. The ideal candidate will also be innovative, adaptable, and capable of identifying opportunities to improve organizational efficiency, strengthen internal controls, and modernize business practices.

Requirements

Bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, or a related field
Four (4) years increasingly responsible administrative, financial, or budgetary experience
Principles of providing functional direction and training to assigned staff.
Principles and practices of leadership.
Principles, practices, methods, and techniques of effective technical, administrative, budgetary, and financial record keeping, report preparation, comparative analyses, and presentation.
Principles and practices of project management.
Principles and practices of contract negotiation, preparation, and monitoring.
Principles and practices of program development and administration.
Methods and techniques of effective technical, administrative, and financial record keeping, data collection, and research.
Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment.
Pertinent federal, state, and local laws, codes, and regulations.
Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
Recent and on-going developments, current literature, and sources of information related to the operations of the area(s) of assignment.
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Methods and techniques of preparing technical and administrative reports, and general business correspondence.
City and mandated safety rules, regulations, and protocols.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Plan, organize, and coordinate the work of assigned staff.
Effectively provide staff leadership and work direction.
Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
Apply principles and practices of public administration, including finance, budgeting, and procurement methods.
Collect, evaluate, and interpret varied information and data.
Conduct research studies and special projects.
Establish and maintain various data collection, record keeping, tracking, filing, and reporting systems.
Participate in planning, organizing, directing, coordinating, and evaluating assigned programs, projects, events, or technical area.
Perform a range of professional analytical, programmatic, and administrative duties involving independent judgment and personal initiative.
Prepare clear and concise technical, administrative, and financial reports.
Research, manage, and monitor contracts and agreements.
Understand the organization and operation of the City, assigned programs, and of outside agencies as necessary to assume assigned responsibilities.
Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relative to the work performed.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Nice To Haves

Experience in grants administration
Procurement coordination
ERP systems
Policy development
Process improvement
Strategic project implementation
Highly skilled problem solver
Innovative, adaptable

Responsibilities

Leads, oversees, reviews, and participates in the work of staff performing analytical and administrative support functions of the assigned department or division; assumes responsibility for the workflow and assignments for assigned work unit, ensuring that work is consistent with quality standards, and timeline expectations are met.
Performs the more complex work assignments for the classification series for which there are little or no directly related policies, procedures, or past practice which requires the exercise of independent judgment and discretion in establishing work plans, identifying resources, and completing assignments.
Provides input for personnel decisions such as performance evaluations, promotions, hiring, and disciplinary actions.
Assists in the development and implementation of goals, objectives, policies, and priorities for Citywide programs and initiatives; researches, implements, and administers policies, procedures, and changing business practices and processes for assigned programs and projects; coordinates, structures, and oversees ongoing or special programs as assigned.
Plans, coordinates, and evaluates assigned programs or projects; identifies and projects consequences of proposed actions and implements recommendations in support of goals; organizes and prioritizes timelines and project schedules.
Participates in the budget development and administration for assigned area(s) of responsibility; provides recommendations for project and program budgets; prepares reports and analyses related to impact of budgetary decisions; prepares financial forecasts and feasibility studies.
Plans, coordinates, and evaluates activities associated with assigned contracts; participates in research and evaluation of proposed contractual obligations and agreements; prepares requests for proposals (RFPs); assists in contract negotiations and administration; monitors compliance with applicable contractual agreements.
Reviews and revises project specifications and contracts; verifies bid schedule quantities and technical specifications; collaborates with risk management, legal, city clerk, and purchasing officer to bid projects; responds to contractors; reviews all bid submissions; communicates bid approvals.
Performs a variety of professional level research, administrative, operational, financial, legislative and grant proposals, and analytical duties in support of programs and functions within the City Manager’s Office; performs duties in support of various administrative operations and activities within assigned area of responsibility including special projects, research studies, budget analysis, and other specialized functions.
Assists in resolving operational and administration issues; identifies issues and conducts research to find alternative solutions; makes and assists in the implementation of recommendations.
Provides assistance to management staff; this includes the preparation and presentation of staff reports and other correspondence when necessary and appropriate.
Attends and participates in professional group meetings; stays abreast of new trends and innovations in business and public administration and issues related to area of assignment; responds to and resolves difficult and sensitive complaints and inquiries from members of the public.
Provides training to City staff on the principles, methods, and resources of data research, analysis, and reporting in support of the programs, operations, and activities of all City departments; collaborates with Information Services staff on the availability and enhancement of the City’s data resources.
Leads training workshops on performance management.
Prepares agenda items; makes presentations to the City Council and other committees as; represents the City or a department in a wide variety of meetings with local community groups, professional associations, and other local entities as.
May serve as liaison to assigned City Commissions/Committees.
Performs related duties as assigned.