Senior legal Assistant

Chevron • San Ramon, CA

20h

About The Position

Chevron is accepting online applications for the position of Senior Legal Assistant through May 3 , 2026, at 11:59 p.m. (Pacific) . This position will be based in San Ramon, CA. Strategic Issues & International Litigation (SI& IL ) seeks an experienced Senior Legal Assistant to provide high-level administrative support to the Chief Counsel, who will manage this position. Responsibilities include coordinating complex schedules and organizing travel arrangements both domestically and internationally. The ideal candidate must manage confidential information with discretion , exercise sound judgment, efficiently handle demanding workloads, and coordinate complex schedules and travel. Initiative , self-motivation , accuracy, attention to detail , independent decision-making, strong interpersonal and problem-solving skills , plus the ability to multitask , are essential . The Strategic Issues & Litigation Group (SI&L) is responsible for the oversight, evaluation, and management of complex, high-stakes litigation , investigations and advice . The Senior Legal Assistant will be part of SI&L’s tightly integrated team coordinating strategic legal matters and providing comprehensive, high-quality legal advice and advocacy in a fast-paced and dynamic environment . The Senior Legal Assistant is expected to be an involved, strongly productive member of the team . Professionalism and discretion in dealing with executive assistants and in-house and outside counsel are crucial . Likewise, t he ability to work collaboratively with team members and external stakeholders is critical . The position requires a candidate with a commitment to continuously learn ing and expand ing his or her skills .

Requirements

• Associate’s degree or equivalent
• 5+ years of legal administrative experience supporting attorneys or senior leaders
• Strong ability to maintain the u t most confidentiality and adaptability to changing demands
• Demonstrated experience managing active calendars and complex travel
• Proven ability to prioritize, meet deadlines, and exercise good judgment
• Strong interpersonal and problem‑solving skills
• Ability to communicate effectively (oral and written) at all levels of the organization
• Proficiency i n Microsoft Office Suite
• Strong organizational skills and attention to detail
• Ability to act promptly under tight deadlines

Nice To Haves

• Bachelor's degree
• Experience providing direct executive-level support in a complex, high-stakes legal environment, including coordination with senior executives’ ass i stants and senior in - house and outside counsel
• Experience coordinating meetings and travel across multiple national and international time zones
• P roven ability to support multiple workstreams, collaborate with outside and internal teams, set and maintain calendars, schedules and agendas, and keep communications clear and timely
• Experience with e-billing, matter management systems , setting up vendors in payment systems , and corporate expense reporting
• Experience with administrative work related to internal budgeting and finance processes
• Notary Public
• Knowledge of the litigation process and technology
• Proficiency in SharePoint, iManage , TeamConnect , and SAP Concur /CTREX
• Familiarity with AI tools , including MS Copilot

Responsibilities

• Effectively manage the Chief Counsel’s calendar by assessing priorities and internal and external demands .
• C oordinat e meetings with senior executives, internal teams, and external contacts , including managing complex, multi-party meeting s and serving as the primary administrative point of contact for internal and external parties ( manage scheduling, logistics , agendas, attendees, pre-read materials, etc.).
• Arrange both domestic and international travel, prepare detailed itineraries, supply any supportive information and track business and travel expenses for thorough report ing.
• Coordinate all aspects of meeting logistics , including proactively resolv ing scheduling conflicts and prioritizing critical matters .
• Assist with the planning of the Chief Counsel’s calendar for the year.
• M anage travel requirements including visas, immunizations, photos, and passport renewals .
• Promptly address urgent matters to ensure all deadlines are met, apply sound judgment in delegating tasks, and promote effective teamwork and collaboration within the group.
• Communicate professionally with senior executives and executive assistants.
• Use iManage to upload and manage team documents and revise legal documents within tight timeframes .
• Investigate inquiries and relieve leaders of administrative responsibilities, acting as an information resource for SI& IL .
• Draft, u pdate , revise and track documents using M S Office S uite.
• Handle privileged and confidential documents , including attorney-client communications and attorney work product , with strict adherence to applicable confidentiality protocols and information-security requirements.
• Assist with internal reporting requirements , including tracking required actions and submission deadlines, following up with contributors , and coordinating with a ttorney s as needed.
• Support SI& IL by preparing correspondence, presentations, and reports.
• Organize logistics , develop agendas, and gather presentation materials for meetings, conferences, and special occasions.
• Establish and maintain legal matters within the TeamConnect matter management system.
• Manage electronic billings, invoices, and payments within and outside of the TeamConnect matter management system and set up vendors.
• Act as an information resource around computer systems , support software and hardware technical support.
• Support the Chief Counsel's performance management processes (PMP) , including scheduling and coordinating PMP sessions with direct reports, compiling and tracking feedback materials, and managing the annual review calendar.
• Assist with other duties and special projects, as assigned by the Chief Counsel and other team members as needed .
• Assist and provid e backup coverage to other legal assistants.

Benefits

• Chevron offers competitive compensation and benefits programs which include , but is not limited to, variable pay, health care coverage, retirement plan, protection coverage, time off and leave programs, training and development opportunities and a range of allowances connected to specific work situations. Details are available at http://hr2.chevron.com/

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees