Legal Support Senior Assistant

Sidley Austin•San Francisco, CA

6d•$95,000 - $105,000

About The Position

A Senior Legal Support Assistant assists lawyers and other legal personnel with regard to various administrative details; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm. Prior experience working in key firm practice areas with knowledge of practice specific operations is essential.

Requirements

High school diploma or general education degree (GED)
Three or more years of related work experience and/or training; or equivalent combination of education and experience
Working knowledge of the Microsoft Office Suiteand other software typically used in law firms (ex. InTapp, Chrome River, NetDocs, etc.); high aptitude for learning new software and systems
Previous experience in a similar role in a law firm or professional services environment supporting multiple fee earners
Knowledge of legal terminology and formats
Strong organizational and time management skills
Strong attention to detail
Good judgment
Strong interpersonal communication skills
Strong analytical and problem-solving skills
Able to work harmoniously and effectively with others
Able to preserve confidentiality and exercise discretion
Able to work under pressure
Eager and willing to learn new skills
Able to manage multiple projects with competing deadlines and priorities

Nice To Haves

Prior experience working in key firm practice areas with knowledge of practice specific operations is essential.

Responsibilities

Types, formats, edits and finalizes documents, including correspondence, memoranda and standard legal documents for both transactional and litigation clients, in accordance with the Firm's document formatting standards using standard computer software specific to the legal industry.
Manages multiple lawyer-assignments and organizes clerical functions and work flow to meet administrative and client needs.
Manages the onboarding of new clients from the processing of conflicts to the assignment of billing information.
Works with various Firm departments and resources to complete engagement processes in an expedited and accurate manner.
Enters, proofreads and posts lawyers' time entries. Works to ensure time entries are incompliance with client billing requirements and to ensure timeliness of entries incompliance with Firm policy.
Coordinates travel arrangements, including air, hotel and ground transportation for lawyers and clients.
Processes lawyers' travel expenses.
Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax.
Checks to ensure accuracy of jobs sent to duplicating service.
Receives, screens telephone calls, conference calls and messages to lawyers, clients and staff (as directed from assignments).
Works with various audio and video software to calendar and create calls on behalf of assignments.
Promptly processes incoming and outgoing mail and distributes upon receipt (as directed from assignments).
Coordinates conferences, meetings and appointments for lawyers and clients both in person and via remote options.
As required, schedules conference rooms and food service using specific Firm software and procedures.
Maintains calendars, contacts and client information through specific Firm software and procedures.
Works with other Firm departments and resources to coordinate and complete tasks as necessary for the management of multiple responsibilities and assignments.
Coordinates client billing with billing services (as directed from assignments).
Maintains a safe and unobstructed work area, including a neat and well-organized desk.
Demonstrates safe work practices.
Maintains accuracy of electronic and hardcopy client files on a daily basis through both the Firm’s document management system and various electronic repositories for client materials in accordance with standards set by Records Management Center.
Performs other work-related duties as assigned or as judgment or necessity dictate.
Participates in all Firm required training and team meetings as required.