Senior Legal Assistant

ARNOLD & ITKIN LLP•Houston, TX

3h•Onsite

About The Position

Arnold & Itkin LLP ("AI") is a top trial firm in the U.S., with offices in Houston, Dallas, Midland, San Antonio, Albuquerque, and Baton Rouge. The firm has recovered billions of dollars for clients nationwide through verdicts and settlements in high-profile litigation. They are seeking an experienced, motivated Senior Legal Secretary/Assistant to join their team in Houston, supporting trial attorneys across the country. The firm is known for working on life-changing, industry-shaking cases and achieving justice for clients, with a history of significant results including an $8 billion punitive damages verdict, a $557 million verdict for a woman hit by a train, and numerous other multi-million dollar settlements and verdicts in various types of cases such as products liability, industrial accidents, car accidents, and commercial disputes.

Requirements

Thorough knowledge of a plaintiff personal injury litigation practice includes an understanding and knowledge of court practices, requirements and deadlines in both state and federal courts.
Proficiency in e-filing in state and federal courts, docketing deadlines, trial preparation and calendaring deadlines.
Proven ability to manage complex cases independently and effectively from file to trial.
The ability to manage confidential information with discretion.
A proactive work ethic, the ability to anticipate needs, strong decision-making skills, attention to detail, a flexible schedule and the ability to thrive in a fast-paced, challenging legal environment.
Strong interpersonal and communication skills along with the ability to work collaboratively as a team.
Willingness to work extended hours, evenings, weekends, and travel as required.
Minimum of 10+ years as a litigation legal secretary.
High school diploma or equivalent.
Advanced proficiency in MS Word and formatting documents with a minimum typing speed of 70+ words per minute.
Valid driver’s license and ability to travel as needed.

Responsibilities

Work primarily under the direction of an assigned group of Attorneys and/or other team members to most effectively and efficiently meet Firm/client needs.
Manage busy calendars and constantly evolving schedules, coordinating travel arrangements, meetings and events.
E-filing in state and federal courts, docketing deadlines, and trial preparation.
Prepare and revise a wide variety of documents, including correspondence, memoranda, and legal materials. Responsible for proofreading and correctly formatting all materials.
Schedule depositions and prepare hearing notebooks. Assist in trial preparation as needed. Process expense reports. Receive, place, and screen telephone calls as required. Schedule conference calls, coordinate and schedule travel.
Provide assistance to other Legal Secretaries within assigned teams whenever necessary to meet Firm and client needs.
Organize and prioritize workload to most efficiently enable and facilitate team effort to accomplish Firm and client goals.
Exhibit professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements.

Benefits

Top-of-Market Pay
Discretionary Bonuses (Based on firm profitability, tenure, and performance; Historically generous compared to peer firms)
Medical, Dental, Vision Insurance (AI covers 100% of employee-only medical premium)
401(k) Retirement Plan (Employee contributions from day one; After 1 year: Firm contributes 3% of gross pay per paycheck (not subject to vesting))
Employee Assistance Program (EAP)
Health Savings Account (HSA), if eligible
Flexible Spending Account (FSA)
11 days paid holiday with additional Paid Time Off (PTO)
Short-Term Disability (100% employer-paid)
Voluntary Long-Term Disability
Basic Life & AD&D ($50K provided by firm)
Accident & Critical Illness coverage
LifeMart Discounts
Discounted gym memberships via Well on Target
Employee & Client Referral Bonuses
Professional Development Opportunities