Senior Lease Auditor

Colliers International•WFH Georgia, MI

1d•$85,954 - $93,501•Remote

About The Position

The Senior Lease Auditor is part of the Lease Administration/Audit team and will have entry-level skills in all areas of managing and performing lease audits related to OPEX, CAM, RET, Insurance and Utilities. The successful candidate will be able to demonstrate core competencies in various areas including pre-audit reviews of annual expense reconciliations, strong knowledge of commercial lease language and interpretation of provisions, understanding of different lease types, effective communication with landlord representatives, review of landlord-provided documentation, staying informed on industry trends, performing detailed expense analysis, collaborating with Lease Analysts and clients, preparing final audit summaries and savings invoices, maintaining audit files and tracking, regular reporting to management, interfacing with landlord representatives on complex issues, working with internal international teams, providing quality control reviews, understanding the dynamics of a third-party auditor, and researching tax websites. The role requires a high performance drive and the ability to process a high number of pre-audits annually, as well as overseeing the maintenance of account processes and playbooks. The position also involves learning to reconcile client accounts for payments related to OPEX, CAM, and Tax.

Requirements

Associate or bachelor’s degree in business, accounting, real estate, or similar field preferred.
Working experience with commercial real estate database applications such as ProLease, Harbor Flex or CoStar and accounting software such as MRI or Yardi or other lease management database systems helpful.
At least 5 years of relevant experience in the commercial real estate lease administration industry and/or paralegal, accounting or property management fields having worked in either (or both) the Landlord or Tenant sector.
Exemplary business/work ethics, professionalism, and integrity.
Extremely detailed oriented with strong organizational, interpersonal, and communications skills.
Ability to work calmly in high-pressure situations with the ability to multi-task.
Applicants must be currently authorized to work in the United States on a full-time basis.

Nice To Haves

Familiar with pre-audit reviews of all annual expense reconciliations to ensure accuracy and compliance with the lease terms (charges such as CAM, operating expenses, real estate taxes, insurance, utilities, maintenance/repair, capital expenditures, etc.).
Strong knowledge of commercial lease language and ability to interpret provisions related to landlord’s rights to pass through certain expenses to tenants. Must understand and be able to apply concepts related to Proportionate Share’s, Management and Administrative fees, Base Years, Gross up provisions, CAP’s, amortization of capital expenditures, GLA, GLOA, Co-Tenancy, among other lease provisions.
Strong knowledge and understanding regarding the idiosyncrasy of different lease types such as commercial, retail, medical, industrial. Basic understanding of Stark Laws as it relates to medical clients.
Ability to learn how reconcile client accounts for payments made related to OPEX, CAM, Tax.
Ability to work with internal international teams on joint audits.
Be able to understand the dynamics of working as a 3rd party auditor with a company that also provides other service lines and keeping the integrity of the tenant-landlord relationship, even in a dispute situation.
Ability to research Tax websites for GIS/parcel maps and communicate with taxing authorities for more in-depth information for review.

Responsibilities

Perform pre-audit reviews of all annual expense reconciliations to ensure accuracy and compliance with lease terms (charges such as CAM, operating expenses, real estate taxes, insurance, utilities, maintenance/repair, capital expenditures, etc.).
Interpret commercial lease language and provisions related to landlord’s rights to pass through certain expenses to tenants, applying concepts like Proportionate Share’s, Management and Administrative fees, Base Years, Gross up provisions, CAP’s, amortization of capital expenditures, GLA, GLOA, Co-Tenancy, among other lease provisions.
Understand and apply knowledge regarding the idiosyncrasies of different lease types such as commercial, retail, medical, and industrial. Basic understanding of Stark Laws as it relates to medical clients.
Communicate effectively and sensitively with landlord representatives to request appropriate backup documentation, support annual statements, and continue dialogue during potential disputes.
Follow up with landlords on a timely basis until any open audit and/or dispute resolution is completed to the satisfaction of the client.
Review and understand information provided by Landlords such as General Ledgers, Real Estate Tax bills, Insurance premiums/declaration pages, utility invoices, amortization schedules, monthly estimates/impounds, etc.
Stay informed regarding industry trends and geographical nuances in dealing with all lease and property types.
Perform detailed analysis of expenses charged using standardized checklists and year-over-year variance worksheets.
Work closely with Lease Analysts in communicating audit progress and, as needed, communicate directly with the client on the status of audits, findings, and recommended course of action.
Prepare final analysis and clearly articulate the Summary of Findings for each audit performed.
Prepare savings/recovery invoices to be provided to accounting for billing clients as appropriate per contracts.
Maintain audit files/records and detail tracking of audits in process, status, dates, and details regarding landlord communications, outstanding matters, closed audits, and any realized savings.
Regularly report status to internal management.
Interface with all Landlord representatives on complex audit/lease issues (Landlord, Owner, Manager, Accountant, Legal, Risk, etc.).
Work with others in all in-depth aspects of performing lease audits for all lease types (NNN, Base Year, etc.).
Process a high number of pre-audits annually.
Oversee maintenance of account process, processes, and playbooks working closely with Operations Director.
Learn how to reconcile client accounts for payments made related to OPEX, CAM, Tax.
Work with internal international teams on joint audits.
Provide quality control reviews of Lease Auditor’s work and assist with any disputes that were not addressed.
Understand the dynamics of working as a 3rd party auditor with a company that also provides other service lines and keeping the integrity of the tenant-landlord relationship, even in a dispute situation.
Research Tax websites for GIS/parcel maps and communicate with taxing authorities for more in-depth information for review.

Benefits

Employer subsidized medical benefits including RX
Dental insurance
Vision insurance
Employer paid basic life/AD&D insurance
Short-term disability
Long-term disability
401k plan with employer match
10 days of sick leave
15 days vacation annually
Unlimited time off (for certain senior-level roles)
10 paid holidays
Two personal flex days
Twelve weeks of paid parental leave (for birth parents)
Four weeks of paid parental leave (for non-birth parents, including adoptive/foster parents)