Senior Lease Administrator -Corporate Real Estate & Facilities

FERGUSON

1d•$5,125 - $8,200•Remote

About The Position

Ferguson is hiring a Senior Lease Administrator for its Corporate Real Estate & Facilities team. This is a U.S.-based remote position; candidates located near the Newport News, Virginia headquarters will work a hybrid schedule in accordance with company policy. All candidates must be able to work East Coast business hours. The role maintains accurate lease records and supports the administration of a large real estate portfolio, including lease abstracts, critical dates, payment schedules, financial obligations, and compliance activities. The Senior Lease Administrator coordinates lease transactions and payments, communicates with landlords, tenants, and internal teams, and partners with Real Estate, Finance, Legal, and Facilities. The role also supports reporting and analytics, SOX controls and audits, and continuous improvement of lease administration practices. Ferguson offers benefits including health, dental, and vision coverage, paid time off, life insurance, a 401(k) with company match, mental health coverage, gender-affirming and family-building benefits, paid parental leave, associate discounts, and community involvement opportunities. The position is bonus or incentive plan eligible. The estimated pay range is $5,125 to $8,200 monthly for salaried roles; actual pay may vary by location, qualifications, and prior experience.

Requirements

7+ years of experience in Corporate Real Estate lease administration.
Proficiency in lease administration software and tools, including CoStar and Lucernex.
Ability to work in a fast-paced environment and experience working with large portfolios.
Strong understanding of lease agreements, legal terms, and real estate practices.
Exceptional attention to detail and accuracy in data management.
Excellent organizational, analytical, and problem-solving skills.
Strong communication and interpersonal skills for collaborating with diverse interested parties.
Strong technical skills for data reporting and visualization, proficiency in Excel, and basic Power BI knowledge.
Ability to work East Coast business hours.

Nice To Haves

Bachelor’s degree or equivalent experience in Real Estate, Business Administration, Finance, or a related field.
Familiarity with accounting principles related to lease administration, such as ASC 842.
Experience managing lease administration operations and real estate finance.
Familiarity with SOX compliance requirements regarding lease administration.

Responsibilities

Maintain and update lease records, including abstracts, critical dates, and payment schedules, ensuring data accuracy and compliance.
Review, interpret, and abstract lease agreements and related documents.
Conduct peer-to-peer reviews of data entry for accuracy.
Ensure timely payment of rents, taxes, and other financial obligations under lease agreements.
Track renewals, expirations, amendments, and other critical dates, providing advance notice and recommendations to interested parties.
Serve as a main point of contact for landlords, tenants, and internal teams on lease-related inquiries and issues.
Collaborate with Real Estate, Finance, Legal, and other teams to support lease administration and provide guidance as needed.
Use judgment to resolve issues, recommend policy updates, and participate in strategic planning related to lease management.
Generate reports on lease performance, financial obligations, and portfolio metrics.
Operate or review SOX controls and assist with lease-related audits and compliance reviews, identifying and addressing discrepancies.
Coordinate execution of new leases, renewals, terminations, and amendments.
Review and prepare payment schedules, one-time property tax payments, and recurring rent payments, including operating charges, reconciliations, rent or CPI increases, and charges related to expansions, reductions, and terminations.
Use lease administration technology to create dashboards, analytics, and reports for monitoring portfolio performance.
Build and maintain positive relationships with internal Real Estate and Facilities teams and external partners.
Model behaviors that support team and department goals and influence others in alignment with policies and department plans.