Senior IT Asset Management Specialist

PsiQuantum•Milpitas, CA

1d•$98,200 - $164,900

About The Position

PsiQuantum is seeking a highly analytical and process-driven SaaS Asset & Renewal Management Specialist to own the lifecycle of enterprise SaaS renewals, licensing, true-ups, usage optimization, and audit readiness. The role uses data and automation to create a predictable, scalable renewal process, provide early visibility into upcoming renewals, identify underutilized licenses, improve forecasting accuracy, and reduce unnecessary software spend. The specialist manages renewal processes and workflows, optimizes licenses and SaaS spending, negotiates with vendors, maintains contract and entitlement records, supports audits, and develops analytics and executive reporting. The role also uses NetSuite or a similar ERP/procurement platform to manage purchasing and financial records, works with Finance on budgets and forecasts, and collaborates across IT, Security, Finance, Legal, Procurement, and business teams.

Requirements

Experience in SaaS management, Software Asset Management, IT procurement, FinOps, or vendor management.
Proven ownership of enterprise SaaS renewals and software licensing.
Experience managing multi-million-dollar SaaS portfolios.
Strong knowledge of per-user, consumption-based, tiered, and enterprise licensing models.
Experience performing software true-ups and license reconciliations.
Experience supporting vendor licensing audits.
Advanced Excel and data analysis skills, with experience building dashboards or BI reporting.
Strong Jira experience, including workflows, dashboards, issues, and project management.
Experience automating renewal tracking, notifications, approvals, and reporting.
Experience with NetSuite or similar ERP/procurement platforms.
Strong contract negotiation and financial analysis skills.

Responsibilities

Own the end-to-end SaaS renewal lifecycle, from intake and forecasting through negotiation, approval, purchase order, and execution.
Build and maintain automated renewal tracking, including 30/60/90/120-day notifications, escalation workflows, and ownership.
Manage renewal workflows, approvals, tasks, and reporting through Jira; develop standardized workflows and dashboards to track status, owners, deadlines, risks, savings, and approvals.
Automate renewal tracking and system integrations, and establish KPIs for renewal cycle time, forecast accuracy, savings, and on-time completion.
Analyze license assignment, utilization, adoption, and consumption data; identify unused, underutilized, duplicate, and over-provisioned licenses.
Perform license reconciliations and true-ups before renewals, model renewal scenarios, recommend right-sizing and contract changes, and track realized and avoided costs.
Negotiate SaaS pricing, renewals, enterprise agreements, and true-ups; benchmark pricing and contract terms against historical and market data.
Maintain centralized contract, pricing, entitlement, renewal, and ownership records; partner with Legal and Procurement on contract reviews and redlines.
Track contractual obligations, notice periods, auto-renewal clauses, price increases, and termination requirements.
Maintain license entitlement and deployment inventories, lead internal software license reconciliations, support vendor audits, and maintain audit documentation and evidence.
Identify licensing gaps and financial exposure, and establish repeatable controls for entitlement, deployment, usage, and purchasing data.
Build dashboards and provide quarterly and annual SaaS portfolio reporting to IT and Finance leadership, tracking spend, utilization, renewal pipeline, savings, true-ups, forecast accuracy, and related KPIs.
Use NetSuite to manage purchase orders, vendor records, software expenses, and renewal schedules; reconcile SaaS contracts and spend against budgets and forecasts.
Partner with Finance on accruals, budgeting, forecasting, and multi-year commitments, and maintain audit-ready financial and procurement documentation.
Partner with IT, Security, Finance, Legal, Procurement, and business owners throughout the renewal lifecycle; establish application ownership and approval accountability.
Integrate onboarding and offboarding data into license optimization processes, and support enterprise-wide SaaS rationalization and consolidation initiatives.