Senior IP Assistant

Procopio Cory Hargreaves•Palo Alto, CA

7d•$80,000 - $125,000•Hybrid

About The Position

Procopio is seeking a Senior Intellectual Property Assistant to join our dynamic IP team in any of our California offices (San Diego, Del Mar Heights, Irvine, or Palo Alto). This is a hybrid role with an in-office requirement of 3 days per week. This position will provide intellectual property prosecution support to IP attorneys and clients and will be an integral part of our mission to deliver exceptional IP services to our clients. The Senior IP Assistant is responsible for supporting U.S. patent prosecution, including preparing and filing patent applications, Information Disclosure Statements, formal documents, office action responses, issue fees, and other standard prosecution documents. The Senior IP Assistant may also prepare and file PCT filings; coordinate international filings and prosecution matters with foreign associates; review and report incoming communications from the USPTO, WIPO, and foreign intellectual property offices, and participate in the quality control process for patent filings. In addition, the Senior IP Assistant will manage deadlines, prepare docket reports, maintain electronic records, provide coverage for teammates, assist with the completion billing process, and track and enter time spent on billable projects. The position has a 1,300-hour annual billable requirement. The ideal candidate is an experienced IP professional with exceptional organizational, communication, and prioritization skills. Candidates must be detail-oriented, able to exercise sound judgment and critical thinking, and comfortable independently managing a high volume of work while collaborating with attorneys, staff, clients, and foreign associates.

Requirements

At least five years of U.S. intellectual property prosecution experience.
Experience supporting Asia Pacific clients.
Strong computer skills.
Expert knowledge of Microsoft Office programs.
Experience using USPTO systems.
A high school diploma or equivalent is required.

Nice To Haves

Two or more years of administrative and/or legal support experience.
Familiarity with IP docketing systems.
An associate or bachelor’s degree is preferred.

Responsibilities

Support U.S. patent prosecution, including preparing and filing patent applications, Information Disclosure Statements, formal documents, office action responses, issue fees, and other standard prosecution documents.
Prepare and file PCT filings.
Coordinate international filings and prosecution matters with foreign associates.
Review and report incoming communications from the USPTO, WIPO, and foreign intellectual property offices.
Participate in the quality control process for patent filings.
Manage deadlines.
Prepare docket reports.
Maintain electronic records.
Provide coverage for teammates.
Assist with the completion billing process.
Track and enter time spent on billable projects.