IP Assistant

Polsinelli•Dallas, TX

2d•Hybrid

About The Position

Polsinelli is seeking an IP Assistant to support its IP Department. This role is ideal for a detail-oriented, engaging professional who thrives in a professional environment and wants to be part of a dynamic team. The position emphasizes learning Intellectual Property rules and guidelines, demonstrating exceptional typing skills, and effectively managing priorities and deadlines. The IP Assistant will maintain and update files, potentially assist with IP portfolio analysis, client letters, patent formalities, Information Disclosure Statements (IDS), client estimates, accruals, and invoicing. Proficiency in specific software and Microsoft programs is required.

Requirements

Strong attention to detail
Strong organizational skills and ability to prioritize assigned projects
Excellent written and verbal communication skills
Strong interpersonal skills
Proficient in Microsoft programs (Word, Excel, PowerPoint, Outlook) and Adobe
1+ year of administrative or client service experience preferred
Proficient in iManage, InTapp, Chrome River, and Microsoft programs Word, Excel, and Outlook

Responsibilities

Demonstrate interest in learning Intellectual Property rules and guidelines
Exceptional typing skills; ability to draft and/or edit documents accurately and quickly
Effectively set priorities, meet deadlines, and manage assigned projects
Ability to pay attention to the minute details of a project or task (i.e., calendaring, meeting coordination, timesheet entries, grammar, and patent particulars (names, dates, titles))
Critical thinker who works efficiently, using available technology and striving to make tasks easier and more efficient
Maintain and update files, including file openings
May assist with IP portfolio analysis and presentations
May assist with preparation and reporting of client letters and patent formalities, as well as Information Disclosure Statement (IDS) preparation and management
May assist with client estimates and accruals, as well as invoicing
Proficient in iManage, InTapp, Chrome River, and Microsoft programs Word, Excel, and Outlook
Attend any required training by the firm’s training department and/or the IP Department
Other duties as assigned