IP Practice Support Assistant

Cooley•Palo Alto, CA

7d•Onsite

About The Position

Cooley is seeking an IP Practice Support Assistant to join the IP Services team. The IP Practice Support Assistant (IP PSA) will assist with various administrative projects and duties in support of practitioners, specialists, and paralegals in the Patent Prosecution and Counseling and Trademark, Copyright and Advertising practice groups.

Requirements

Available to work overtime, as required
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications

Nice To Haves

Bachelor’s Degree
Previous administrative experience in a professional service industry
Customer service oriented, as demonstrated by strong attention to detail, organization and ability to prioritize work tasks and manage deadlines based upon internal and external client needs
Ability to work independently and under pressure/tight time constraints
Creative and entrepreneurial approach to problem-solving and process improvement
Flexible and agile, ability to reprioritize with changes in the business
Strong initiative and a get-it-done attitude
Excellent communication and interpersonal skills

Responsibilities

Process new docket number requests, conflict checks and new matter number requests
Obtain patent documents via public and/or firm-vendor resources
Order/secure certified patent/trademark documents
Upload Information Disclosure Statement (IDS) references via EFS
Assist with special projects
Obtain timekeeper approval and coordinate payment for foreign associate invoices
Process domestic vendor invoices and expense reimbursements using Chrome River
Enter practitioner time and fixed fees in IntApp Time, as requested
Assist with organization of monthly client bills (electronic/manual) and other billing tasks (bookmarking prebills, cover letters)
Update iManage in accordance with practice group electronic file guidelines
Prepare labels and packages for courier delivery
Assist with general printing, copying and scanning requests
Coordinate and schedule travel
Reserve conference rooms, schedule conference calls and coordinate other meeting logistics