Senior Information Governance Manager

Exelixis•Alameda, CA

3d•Onsite

About The Position

The Senior Information Governance Manager (SIGM) will lead the Exelixis Records Program, participate in the Exelixis Information Governance Committee, and provide Litigation and eDiscovery project support. The role involves a practical, hands-on, risk-based approach to developing the Records Program to meet the Company’s growth and needs. Key responsibilities include developing and implementing policies and employee training, managing enterprise records vendors, collaborating with IT on long-term data preservation, maintaining the physical laboratory notebook archive, and monitoring Record Program compliance. The SIGM will also serve as an active member of the cross-functional Information Governance Committee, representing Legal’s interests in record-related topics and collaborating with IT on enterprise systems of record. Additionally, the role will support litigation discovery, including Legal Hold management, internal factual research, and the transfer of eDiscovery and physical media. The position also entails leading training activities and developing educational resources on records, IG, data management, and legal education topics.

Requirements

BS/BA degree and 9 years of relevant experience; or MS/MA degree and 7 years of relevant experience; or Equivalent combination of education and experience.
Must have experience in one or more roles primarily responsible for Records Management and/or Information Governance.
Must have experience in biotechnology, pharmaceuticals, medical devices, and/or similarly regulated life science industries; individuals working professionally in academia within these specialties or within law firms directly serving clients in these industries will be considered.
Experience working with attorneys and participating in legal discovery is highly preferred.
Excellent verbal and written communication skills; must be an effective communicator with strong interpersonal skills.
Strong organization, project management, and problem-solving skills.
Ability to handle multiple tasks, operate independently, prioritize appropriately, adapt quickly to new situations, and offer creative solutions to challenging problems.
Must be responsible, conscientious, and professional.
Ability to work under pressure to meet specific deadlines.
Must have strong computer skills (e.g., Microsoft Office Suite (Word, Excel, PowerPoint, etc.), experience with databases and search queries, advanced experience with Internet research, etc.).

Nice To Haves

Preferred degree in Library Sciences, Information Science, Data Studies, Chemistry, Biology or a similar life science.
Certified Records Manager (CRM) or Information Governance Professional (IGP), preferred.
Certified eDiscovery professional (e.g., Association of Certified E-Discovery Specialists), and/or California Certified Paralegal or equivalent paralegal qualifications under California Business and Professions Code section 6450(c) highly desirable.

Responsibilities

Maintain, promote, and support Records Program policies, procedures, and implementation activities.
Develop and deliver effective Records Program training, including written materials, computer-based instruction, and live presentations.
Maintain relevant and current Records Program governance and documentation to ensure compliance with internal business and external legal requirements.
Identify key Records Program issues for the Company and propose and implement programmatic changes to address them.
Collaborate with the Information Governance Council on enterprise initiatives of import to Legal, the Intellectual Property Legal team, and the Records Program.
Lead efforts to support comprehensive litigation support, including managing legal holds, supporting discovery, and serving as a liaison between data owners, IT, and outside counsel.
Act as a Records Program and Information Governance resource for all Company departments.
Perform other duties as assigned/requested.