Senior Human Resources Coordinator

University of Texas at Austin

5d • Onsite

About The Position

Provides comprehensive HR support for the Department of Molecular Biosciences, coordinating employee lifecycle processes, recruitment, immigration, onboarding, payroll, and HR compliance. Serves as a key departmental resource for faculty, staff, students, postdoctoral fellows, and research personnel, partnering with MBS leadership, the HR team, and University offices to ensure effective and compliant HR operations.

Requirements

• Bachelor's Degree in Human Resources, Business Administration, Public Administration or related field.
• Five years of administrative experience with at least one year focusing on human resource functions.
• Demonstrated ability to manage multiple tasks with set priorities and objectives, while working with confidential matters.
• Must be able to work in a fast paced environment with constant deadlines and ability to manage long term projects.
• Demonstrated time management, critical thinking, and organizational skills.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• More than the required education and experience.
• Prior UT experience using administrative applications such as Workday, DEFINE and FRMS, EQUIFAX.
• Proficiency with DocuSign, Excel, Word and Adobe Acrobat.
• Demonstrated ability to take initiative and work both independently and as a team member without day-to-day supervision.
• Ability to work under pressure while maintaining a high level of accuracy, attention to detail and confidentiality.

Responsibilities

• Process assignment renewals and terminations for staff, students, and affiliate workers. Process summer non-teaching assignments for MBS faculty, summer undergraduate and graduate student assignments, relocation payments, ongoing faculty academic assignments, and modified services assignments for retired faculty.
• Monitor completion of Workday onboarding requirements, including background checks, Form I-9, dossier preparation for research positions, and employee orientation; ensure required tasks are completed within 30 days of the start date.
• Maintain and monitor employee timesheets; notify employees and supervisors of missing submissions; review and approve monthly employee timesheets; monitor overtime; and process leave balances for separating employees.
• Ensure hourly timesheets are submitted and approved prior to biweekly payroll processing.
• Coordinate with MBS faculty and administrative teams to create new positions, develop and post recruitment requests, and support recruitment activities for research and other positions, including Postdoctoral Fellows, Research Fellows, Research Associates, students, and staff.
• Provide guidance and coordination throughout the recruitment and hiring process to ensure positions are established and filled in accordance with departmental and University requirements.
• Coordinate and submit J-1, H-1B, and Permanent Residency applications for exchange students, employees, and contingent workers/university affiliates.
• Coordinate visa extensions, modifications, renewals, and other immigration-related actions as needed.
• Work with the International Office to develop appropriate filing strategies for individual visa cases.
• Maintain and monitor a departmental visa tracking system to proactively identify upcoming renewals and expiration dates and ensure timely action.
• Present visa status and upcoming actions during weekly MBS HR meetings and coordinate follow-up as needed.
• Collaborate with the MBS HR Team, MBS administrative units, and central University offices to obtain and implement HR policy guidance.
• Assist the HR Manager with training and communication related to UT HR policies, procedures, and compliance requirements.
• Process and monitor the monthly Stopgap report.
• Support departmental compliance with University HR policies and changes in HR procedures.
• Provide backup support to the HR Manager and Senior HR Coordinator during peak workload periods and periods of staff leave.

Benefits

• The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior