Senior HR Specialist - Payroll, Leave and Workers Comp

Toyota Industries•Columbus, IN

1d•Hybrid

About The Position

The Senior HR Specialist is responsible for the accurate, timely, and consistent administration of payroll, time and attendance, leave of absence, workplace accommodation, and workers’ compensation processes. The role serves as a resource to employees, managers, HR partners, and other stakeholders, collaborating with internal and external partners to resolve issues and support effective program administration. It also supports human resource functions to help maintain a fair, equitable, safe, and positive work environment in support of the organization’s mission. The position supports payroll processing and timekeeping, coordinates payroll and HRIS transactions with TINA HR, and helps resolve payroll discrepancies. It administers or supports employee leave programs and workers’ compensation cases, maintains accurate and confidential records, coordinates documentation and return-to-work activities, and supports compliance, reporting, audits, and process improvement. The role may provide leave management expertise to the dealer network, including travel to dealer locations and support for ADP Leave Module setup and administration. The position follows TMHNA’s hybrid work model and is based at one of the company’s primary office locations in Columbus, Indiana, or Greene, New York. The listed salary range is $85,000–$115,000 per year, depending on the selected candidate’s education and experience.

Requirements

Bachelor’s degree in Business or Human Resources.
Strong communication and interpersonal skills.
Ability to work collaboratively as a team player.
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
Excellent organizational skills.
Commitment to lifelong learning and process improvement.
Ability to convey complex information in an understandable format.
Ability to work with minimum supervision.

Nice To Haves

At least five years of experience in human resources, payroll, leave administration, workers’ compensation, or a related field is preferred.
Experience interpreting and applying HR policies and applicable employment requirements is preferred.
Professional certification such as FPC, CPP, SHRM-CP, PHR, or another relevant HR, payroll, leave, or workers’ compensation certification is a plus.

Responsibilities

Support payroll processing to ensure employees are paid accurately and on time in accordance with company policies and applicable requirements.
Review payroll and timekeeping information for accuracy and completeness and work with employees, managers, HR, and payroll partners to resolve discrepancies.
In partnership with TINA HR, process and/or coordinate payroll and HRIS transactions, including new hires, terminations, compensation changes, incentive payments, deductions, garnishments, taxes, and other employee changes.
Ensure timely submission and approval of employee time records and assist employees and managers with timekeeping questions and corrections.
Review payroll results and help identify and resolve payroll errors, overpayments, underpayments, and other discrepancies.
Coordinate payroll adjustments related to leaves of absence, workers’ compensation, disability benefits, and return-to-work activity.
Administer or support incentive and bonus payments for assigned employee populations or programs.
Administer employee leave programs, including FMLA, medical and disability leave, parental leave, military leave, personal leave, and applicable state and local leave programs.
Advise employees, managers, and HR partners on leave policies, procedures, eligibility requirements, and responsibilities.
Review leave requests, determine eligibility, coordinate required documentation, track leave usage, and maintain accurate leave records.
Communicate with employees throughout the leave process and provide timely information on leave status and requirements.
Coordinate leave activity with payroll, benefits, timekeeping, HR, management, and other stakeholders to ensure appropriate employee records and pay treatment.
Coordinate return-to-work activities, including required documentation, work restrictions, accommodations, and other arrangements as appropriate.
Maintain complete, accurate, and confidential leave, accommodation, and medical documentation.
Monitor leave cases and follow up on outstanding documentation, approaching leave exhaustion, return-to-work requirements, and other necessary actions.
Support compliance with FMLA, ADA, USERRA, state and local leave requirements, and applicable company policies; lead compensation, FLSA, and other audits as required.
Identify leave trends, recurring questions, and process improvement opportunities and recommend solutions.
Provide leave management expertise to the dealer network, which may include travel to dealer locations.
Support best practices for leave program administration, including setup and administration of ADP Leave Modules for the dealer network.
Coordinate workers’ compensation cases from initial injury or illness reporting through claim resolution and return to work.
Ensure workplace injuries and illnesses are reported promptly and claim documentation is completed and maintained.
Partner with employees, managers, Safety, HR, medical providers, third-party administrators, insurance carriers, and other stakeholders to support claim administration.
Communicate with employees regarding workers’ compensation claim status, documentation requirements, work restrictions, and return-to-work expectations.
Review work restrictions and medical documentation and coordinate next steps with management, HR, Safety, and other stakeholders.
Coordinate transitional or modified-duty assignments and return-to-work plans as appropriate.
Maintain accurate and confidential workers’ compensation records and ensure appropriate information is reflected in applicable HR or case-management systems.
Monitor open claims, case duration, return-to-work status, and other relevant claim activity and follow up as necessary.
Support workers’ compensation reporting, audits, recordkeeping, and regulatory requirements.

Benefits

Competitive salary
Performance bonus
Generous paid time off
13 paid holidays
Affordable medical plans
No-cost dental and vision options
100% 401(k) match up to 6%
Company-paid life insurance
Company-paid short-term disability
Company-paid long-term disability
Tuition Assistance Program
Employee Assistance Program (EAP) with access to mental health care, legal support, and financial guidance
Recognition and Kaizen (continuous improvement) reward programs
Personal and professional development opportunities
Onsite fitness center and occupational health clinic at the Columbus office