Senior HR Specialist - Payroll, Leave and Workers Comp

Toyota Material Handling•Columbus, IN

2d•$85,000 - $115,000•Hybrid

About The Position

The Senior HR Specialist is responsible for accurate, timely, and consistent administration of payroll, time and attendance, leave of absence, workplace accommodation, and workers’ compensation processes. The position serves as a resource to employees, managers, HR partners, and other stakeholders, and works collaboratively with internal and external partners to resolve issues and support effective program administration. It also supports human resources functions that help maintain a fair, equitable, safe, and positive work environment in support of the organization’s mission. The position follows TMHNA’s hybrid work model and is based at one of its primary office locations in Columbus, Indiana, or Greene, New York. The stated salary range is $85,000–$115,000 per year, depending on the selected candidate’s education and experience.

Requirements

Bachelor’s degree in Business or Human Resources.
Strong communication and interpersonal skills.
Ability to work collaboratively as a team player.
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
Excellent organizational skills.
Commitment to lifelong learning and process improvement.
Ability to convey complex information in an understandable format.
Ability to work with minimal supervision.

Nice To Haves

At least five years of experience in human resources, payroll, leave administration, workers’ compensation, or a related field is preferred.
Experience interpreting and applying HR policies and applicable employment requirements is preferred.
A professional certification such as FPC, CPP, SHRM-CP, PHR, or another relevant HR, payroll, leave, or workers’ compensation certification is a plus.

Responsibilities

Support payroll processing to help ensure employees are paid accurately and on time in accordance with company policies and applicable requirements.
Review payroll and timekeeping information for accuracy and completeness and resolve discrepancies with employees, managers, HR, and payroll partners.
In partnership with TINA HR, process or coordinate payroll and HRIS transactions, including hires, terminations, compensation changes, incentive payments, deductions, garnishments, taxes, and other employee changes.
Ensure timely submission and approval of employee time records and assist employees and managers with timekeeping questions and corrections.
Review payroll results and help identify and resolve errors, overpayments, underpayments, and other discrepancies.
Coordinate payroll adjustments related to leaves of absence, workers’ compensation, disability benefits, and return-to-work activity.
Administer or support incentive and bonus payments for assigned employee populations or programs.
Administer employee leave programs, including FMLA, medical and disability leave, parental leave, military leave, personal leave, and applicable state and local leave programs.
Advise employees, managers, and HR partners on leave policies, procedures, eligibility requirements, and responsibilities.
Review leave requests, determine eligibility, coordinate required documentation, track leave usage, and maintain accurate leave records.
Communicate with employees throughout the leave process and provide timely information about leave status and requirements.
Coordinate leave activity with payroll, benefits, timekeeping, HR, management, and other stakeholders to ensure appropriate employee records and pay treatment.
Coordinate return-to-work activities, including required documentation, work restrictions, accommodations, and other arrangements as appropriate.
Maintain complete, accurate, and confidential leave, accommodation, and medical documentation.
Monitor leave cases and follow up on outstanding documentation, approaching leave exhaustion, return-to-work requirements, and other necessary actions.
Support compliance with FMLA, ADA, USERRA, state and local leave requirements, and company policies; lead compensation, FLSA, and other audits as required.
Identify leave trends, recurring questions, and process-improvement opportunities, and recommend solutions.
Provide leave-management expertise to the dealer network, which may include travel to dealer locations.
Support leave-program best practices, including setup and administration of ADP Leave Modules for the dealer network.
Coordinate workers’ compensation cases from initial injury or illness reporting through claim resolution and return to work.
Ensure workplace injuries and illnesses are reported promptly and that claim documentation is completed and maintained.
Partner with employees, managers, Safety, HR, medical providers, third-party administrators, insurance carriers, and other stakeholders to support effective claim administration.
Communicate with employees regarding claim status, documentation requirements, work restrictions, and return-to-work expectations.
Review work restrictions and medical documentation and coordinate next steps with management, HR, Safety, and other stakeholders.
Coordinate transitional or modified-duty assignments and return-to-work plans as appropriate.
Maintain accurate and confidential workers’ compensation records and ensure relevant information is reflected in HR or case-management systems.
Monitor open claims, case duration, return-to-work status, and other relevant claim activity, and follow up as necessary.
Support workers’ compensation reporting, audits, recordkeeping, and regulatory requirements.

Benefits

Performance bonus.
Generous paid time off and 13 paid holidays.
Affordable medical plans and no-cost dental and vision options.
100% 401(k) match up to 6%.
Company-paid life insurance, short-term disability, and long-term disability.
Tuition assistance program.
Employee Assistance Program with access to mental health care, legal support, and financial guidance.
Recognition and Kaizen (continuous improvement) reward programs.
Personal and professional development opportunities.
Onsite fitness center and occupational health clinic at the Columbus office.
Competitive salary.