Sr. HR Generalist- Payroll

CalPrivate Bank•Newport Beach, CA

9d•$104,000 - $111,000•Onsite

About The Position

The Senior Human Resources Generalist supports a thoughtful, responsive, high-touch employee experience across CalPrivate Bank. Serving as a trusted resource to employees and leaders, the role supports the employee lifecycle, including onboarding, employee relations, HR operations, payroll, transitions, and offboarding, while helping ensure HR practices are consistent, compliant, and aligned with the Bank’s culture and values. The position owns and administers payroll to support accurate, timely, and compliant processing, and serves as a knowledgeable payroll resource. It also provides employee-relations guidance, coordinates employee lifecycle processes, maintains HR records and HRIS data, supports benefits and compliance activities, and contributes to process improvements and HR initiatives. Additional duties include office and facilities administration and supporting access needs for new hires in the LA and Montecito markets. The role includes BSA/AML responsibilities, including understanding and following Bank policies and elevating suspicious activity to the BSA Officer as appropriate.

Requirements

5–7+ years of progressive Human Resources experience, including meaningful responsibility for employee relations and HR operations.
Demonstrated experience supporting employee relations, onboarding, offboarding, performance management, and general HR administration.
Strong hands-on payroll knowledge and experience, with the ability to serve as a backup payroll resource.
Working knowledge of federal and California employment and wage-and-hour requirements.
Experience with benefits administration, HRIS systems, employee records, and HR compliance.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee matters.
Ability to sit or stand for extended periods, use a keyboard and mouse, and walk to and from workstations.
Ability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.
Close vision and ability to adjust focus.

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, or a related discipline preferred.
Experience with ADP Workforce Now strongly preferred.
Experience in banking, financial services, or another highly regulated environment preferred.
SHRM-CP, SHRM-SCP, PHR, SPHR, or payroll-related certification; the source text does not specify whether this is required or preferred.
Accountability, integrity, consistency, collaboration, transparency, follow-through, professionalism, composure under pressure, a solutions-oriented mindset, data-driven decision-making, and a client-first perspective.

Responsibilities

Own payroll processing and administration to ensure accuracy, timeliness, compliance, continuity, and appropriate controls.
Review employee changes, compensation adjustments, deductions, bonuses, commissions, benefits, and other payroll transactions with the payroll lead and HR team.
Research payroll discrepancies and employee questions, and maintain payroll data and documentation in ADP Workforce Now.
Conduct payroll reconciliations, reporting, audits, documentation, and internal controls.
Coordinate with HR, Finance, Benefits, and other internal partners on information affecting payroll.
Maintain working knowledge of federal and California wage-and-hour requirements and payroll practices.
Advise employees and managers on workplace questions, policies, procedures, performance matters, and employee-relations concerns.
Support employee-relations matters, including documentation, coaching, performance management, corrective action, and workplace investigations as appropriate.
Partner with HR leadership and managers to identify and address employee concerns and provide guidance on communications, documentation, performance expectations, and HR practices.
Handle sensitive employee matters confidentially and exercise sound judgment.
Coordinate new-hire onboarding from pre-employment through initial integration, ensuring documentation, payroll information, system entries, employment eligibility documents, and acknowledgments are completed accurately and on time.
Coordinate with departments to provide new employees with information, resources, access, and support, and introduce them to the Bank’s culture and expectations.
Coordinate employee separations and transitions, including final payroll information, documentation, benefit notifications, system updates, and internal communications.
Facilitate exit interviews and identify themes that may help improve employee experience, engagement, and retention.
Process employee changes such as promotions, transfers, compensation adjustments, and reporting changes.
Maintain accurate employee records and HRIS data, confidentiality, and document retention.
Support HR audits, reporting, compliance, internal controls, benefits administration, leave coordination, policy administration, and employee inquiries.
Identify opportunities to streamline HR processes, strengthen controls, and improve employee and manager experience.
Support HR projects, organizational initiatives, employee engagement activities, and culture programs.
Order and maintain office supplies and coordinate general office requests.
Coordinate new-hire access requirements in LA and Montecito, including key cards, photo ID badges, and elevator access credentials.
Manage and distribute incoming mail for the Brea office.
Coordinate ergonomic assessment requests with vendors and internal teams.
Understand and follow Bank BSA/AML and compliance policies, and report or elevate suspicious activity to the BSA Officer as appropriate.
Travel as needed to support branches and team members.