Senior HR Administrative Associate, Texas Institute for Electronics

University of Texas at Austin•Austin, TX

2d•Onsite

About The Position

The Texas Institute for Electronics (TIE) is a University of Texas at Austin-supported semiconductor consortium of state and local government, pre-eminent defense electronics and semiconductor companies, national labs and nationally recognized academic institutions. Our mission is to develop and execute a state-of-the-art 3D Heterogenous Integration manufacturing technology roadmap, and to provide critical pilot manufacturing capabilities to address national security needs and catalyze domestic economic growth. Join the Texas Institute for Electronics (TIE) and help us push the boundaries in critical semiconductor domains, including advanced packaging, with the aim of reestablishing U.S. prominence in semiconductor manufacturing. With over $1 billion in funding from the US DoD and the state of Texas, we’re at the forefront of creating cutting-edge semiconductor manufacturing equipment and processes that will set the course for future advancements in semiconductor logic, memory, heterogeneous integration, chip cooling and more. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Texas Institute for Electronics embodies the city’s innovative spirit. UT Austin, recognized by Forbes as one of America’s Best Large Employers, provides outstanding employee benefits and total rewards packages. The Senior HR Administrative Associate serves as the primary coordinator for Human Resources administrative operations for the Texas Institute for Electronics (TIE), including recruitment, hiring, onboarding and offboarding, affiliate management, and employee support services. This role functions as a key operational liaison between candidates, employees, managers, University departments, and external partners to ensure efficient, compliant, and customer-focused HR service delivery.

Requirements

High school graduation or equivalent.
One or more years of progressively responsible administrative, human resources, talent acquisition, recruiting coordination, employee services, or closely related experience.
Experience coordinating multiple projects, schedules, and competing priorities simultaneously.
Experience delivering customer service and support to a diverse population of stakeholders.
Proficiency using Microsoft Office applications, including Outlook, Word, Excel, and Teams.
Excellent written, verbal, organizational, and interpersonal communication skills.
Demonstrated attention to detail and ability to manage sensitive and confidential information appropriately.
Ability to exercise sound judgment, maintain professionalism, and work independently while managing multiple deadlines.
Ability to travel to and work at other locations in town when needed.
Relevant education and experience may be substituted as appropriate.
Must qualify as a U.S. Person as defined in 22 CFR § 120.
Class "C" operator's driver's license.

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, Communications, Higher Education Administration, or a related field.
Two or more years of experience supporting recruitment, candidate management, interview coordination, employee staffing, or other HR activities.
Experience working in the semiconductor industry or with technical/research organizations.
Experience working in Workday or a similar Human Resource Information System (HRIS).
Experience using Visio and/or Smartsheet for documentation and tracking.
Experience working in a higher education, research, government, or other public-sector environment.
Knowledge of University of Texas policies, procedures, and administrative systems.

Responsibilities

Support hiring managers and HR staff throughout the full recruitment lifecycle for staff, faculty, research, technical, and administrative positions.
Initiate and submit recruitment requests; manage access to candidate pools; disposition candidates; close recruitments; and collect recruitment-related documentation.
Track recruitment activities and maintain accurate records to support reporting and compliance.
Serve as the primary point of contact for candidates throughout the interview and hiring process, providing clear and timely communication.
Develop and maintain interview schedules and candidate itineraries; coordinate interview logistics for hiring teams across multiple locations as needed.
Distribute candidate resumes, job descriptions, evaluation forms, and interview resources; track interview activities and maintain associated documentation.
Coordinate all new hire onboarding activities, including preparing offer letters, submitting new hire requests, facilitating employee communications, and coordinating access and equipment requests.
Track hiring activities and conduct initial welcome and orientation sessions for new employees.
Manage onboarding and renewal processes for students, affiliates, contractors, temporary workers, and guests, ensuring alignment with University policies and procedures.
Coordinate employee separation and offboarding activities, including data tracking, collection of University property, coordination of access removal, and related employee communications.
Schedule and support exit meetings, including verbal exit interviews, and document feedback to inform continuous improvement efforts.
Monitor and maintain the department’s shared Human Resources mailbox and other intake channels.
Respond to simple to moderately complex inquiries from employees, managers, and candidates on a wide range of HR topics via email, Teams, and in-person.
Collaborate with HR Support Services and other University offices to ensure timely, accurate completion of TIE HR requests, routinely tracking and following up on statuses.
Prepare correspondence, reports, records, forms, and other administrative documentation as requested.
Prepare and submit weekly staffing reports to TIE leadership.
Maintain and distribute the TIE organizational chart using Visio, ensuring information is current and accurate.
Track all HR activities in Smartsheet, maintaining data integrity and audit-ready records.
Prepare monthly HR staffing reports and materials for recurring meetings.
Identify opportunities to improve administrative workflows, standardize procedures, and enhance the candidate and employee experience.
Support the implementation of process improvements in collaboration with HR leadership, ensuring consistency with University policies and compliance requirements.
Provide backup support to the Senior Administrative Associate for Admin and HR and other team members as needed, including working at other locations in town (Montopolis area and/or Pickle Research Campus).
Assist in planning and supporting TIE events and initiatives, such as onboarding sessions, workshops, and employee engagement activities.
Assist with special projects, operational initiatives, and other administrative duties as assigned to support TIE’s strategic goals and HR operations.

Benefits

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card