Finance Accounts Payable Specialist, Texas Institute for Electronics

University of Texas at Austin•Austin, TX

3d•Onsite

About The Position

The Finance Accounts Payable Specialist supports the Texas Institute for Electronics by monitoring and managing its invoice email inbox and processing invoices for goods and services. The role ensures accurate, timely, and compliant invoice processing by verifying invoices against purchase orders, resolving discrepancies, and supporting day-to-day financial operations. The position also handles payment processing, reconciliations, reporting, vendor inquiries, vendor documentation, and compliance with university, state, and federal requirements. It provides backup coverage for the supervisor and team members, supports urgent issue resolution and cross-functional work, and participates in process improvement initiatives.

Requirements

Bachelor's degree in business, accounting, or a related field, or a high school diploma/GED with relevant accounting and payment processing experience.
Strong organizational skills and ability to manage multiple tasks and set priorities.
Demonstrated ability to develop and maintain financial models, dashboards, and management reports for varied stakeholders, including senior and executive leadership.
Proficiency in Microsoft Excel and Word.
Ability to interpret policies and implement procedures effectively.
Strong analytical and problem-solving skills.
Excellent written and verbal communication skills, professional demeanor, and commitment to customer service.
Ability to work independently and collaboratively while maintaining accuracy and attention to detail.
Must be eligible to work in the United States on a full-time basis for any employer without sponsorship.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Four or more years of relevant accounting and payment processing experience.
Education beyond the required level and progressively responsible finance or accounting experience.
Familiarity with State of Texas or UT Austin vouchering and accounting policies and procedures.
Experience using electronic accounting and work management systems to process web-based documents.

Responsibilities

Process payments accurately and on time, including DEFINE transactions and wire transfer submissions; observe vendor terms and track deadlines to prevent late fees or penalties.
Assist with processing subaward payments.
Review transactions for appropriate coding, account usage, and required documentation.
Assist with change orders, amendments, and other required forms.
Receive and review vendor invoices for accuracy, completeness, and compliance.
Verify invoices against purchase orders and confirm receipt of goods or services.
Resolve invoice discrepancies by coordinating with internal departments and vendors.
Research and compile supporting documentation for biweekly eShipGlobal reconciliations.
Complete monthly ProCard reconciliations and ensure supporting documentation is received and maintained.
Reconcile payments against vendor contracts or agreements and process expense correction transactions as needed.
Develop and prepare reports forecasting upcoming payable activity based on known and anticipated obligations.
Maintain working relationships with vendors and internal stakeholders, and respond to payment, invoice, and discrepancy inquiries.
Submit vendor ID requests as needed and verify vendor holds through applicable state and federal systems.
Ensure processes comply with university, state, and federal regulations, including record-retention requirements; maintain accurate documentation and support best practices.
Serve as backup to the supervisor in addressing urgent internal and vendor-related issues.
Provide coverage for team members during absences and assist with assigned cross-functional tasks.
Participate in and support process improvement initiatives.

Benefits

Competitive health benefits, with employee premiums covered at 100% and family premiums at 50%.
Voluntary vision, dental, life, and disability insurance options.
Paid vacation, sick time, and holidays.
Teachers Retirement System of Texas defined-benefit retirement plan with 8.25% employer matching funds.
Voluntary retirement programs: Tax Sheltered Annuity 403(b) and Deferred Compensation program 457(b).
Flexible spending account options for medical and childcare expenses.
Free training access through LinkedIn Learning and professional conference opportunities.
Tuition assistance.
Employee discount program, including athletic tickets.
Free access to UT Austin libraries and museums with staff ID.
Free rides on UT Shuttle and Austin CapMetro buses with staff ID.