Senior Greenhouse Implementation Consultant

NinjaOne•Austin, TX

1d•Remote

About The Position

We are seeking an experienced Senior Greenhouse Implementation Consultant (1099 Contractor) to lead the implementation of Greenhouse across our global Talent Acquisition organization. You will serve as the technical implementation lead, partnering closely with Talent Acquisition Operations, HRIS, Greenhouse Professional Services, IT, Legal, Compliance, and third-party vendors to successfully deliver Greenhouse while ensuring hiring continues without interruption. This is a high-ownership, hands-on implementation role requiring deep Greenhouse expertise, strong technical knowledge, and exceptional project management skills. You will own the technical execution of the implementation, including system configuration, data migration, integrations, testing, go-live readiness, and Hypercare, ensuring Greenhouse is implemented as a scalable, well-integrated solution that supports Talent Acquisition today while providing a strong foundation for future growth. The ideal candidate has successfully led many enterprise Greenhouse implementations, proactively identifies risks, makes thoughtful recommendations, and delivers scalable solutions that support long-term business growth.

Requirements

8+ years of experience implementing HR systems or applicant tracking systems (ATS)
5+ years of hands-on Greenhouse administration and implementation experience
Successfully led a minimum of two enterprise Greenhouse implementations from discovery through go-live
Experience serving as the technical lead for an enterprise ATS implementation involving multiple cross-functional stakeholders and external implementation partners
Strong understanding of enterprise recruiting operations and Talent Acquisition workflows
Experience migrating from Jobvite or another enterprise ATS preferred
Experience implementing HR technology integrations, including APIs, webhooks, middleware, SSO, and third-party recruiting platforms
Experience implementing ATS solutions that integrate with enterprise HRIS platforms such as Dayforce with a strong understanding of how recruiting data flows across interconnected systems
Experience working with Greenhouse Professional Services and third-party implementation vendors preferred
Strong project management skills with the ability to manage multiple workstreams, identify implementation risks, and independently drive project execution
Excellent communication skills with the ability to communicate technical concepts effectively across technical and business audiences
Experience supporting global organizations and multi-region recruiting environments preferred
Ability to develop comprehensive documentation, governance, and knowledge transfer materials that support long-term system success
You align with our values of Curiosity, Integrity, Kindness, Humility, and Builders and are committed to creating an environment where those values flourish

Nice To Haves

Experience migrating from Jobvite or another enterprise ATS
Experience working with Greenhouse Professional Services and third-party implementation vendors
Experience supporting global organizations and multi-region recruiting environments

Responsibilities

Lead the end-to-end implementation of Greenhouse across NinjaOne's global Talent Acquisition organization
Serve as the primary technical implementation lead, translating business requirements into scalable Greenhouse solutions while balancing recruiting best practices, long-term maintainability, and business needs.
Partner with Talent Acquisition Operations, HRIS, Greenhouse Professional Services, IT, Legal, Compliance, and third-party vendors throughout the implementation
Proactively identify implementation risks, recommend solutions, and drive successful execution from planning through Hypercare
Own all Greenhouse configuration outside the scope of Greenhouse Professional Services
Configure and optimize recruiting workflows, candidate stages, hiring plans, scorecards, interview kits, approvals, permissions, automation, email templates, careers pages, CRM settings, referrals, agencies, reporting, and recruiting administration
Recommend scalable configuration decisions that balance business requirements with Greenhouse best practices while minimizing unnecessary customization
Maintain system documentation and configuration standards throughout the implementation
Develop and execute the migration strategy for candidate and requisition data from Jobvite and HireHive, ensuring data integrity and minimal disruption throughout the transition to Greenhouse
Partner with Talent Acquisition Operations and HRIS to validate legacy recruiting data and support data mapping, transformation, import coordination, and post-migration quality assurance
Resolve data quality issues and ensure accurate migration with minimal disruption to recruiting operations
Partner with HRIS, IT, Greenhouse Professional Services, and third-party vendors to design, implement, validate, troubleshoot, and optimize integrations that support reliable end-to-end recruiting workflows
Support integrations including Dayforce, Okta SSO, Microsoft 365, calendar services, email authentication, DocuSign, background screening providers, assessment platforms, job boards, APIs, webhooks, and middleware solutions
Validate end-to-end integration functionality and coordinate technical issue resolution throughout implementation
Lead configuration testing, integration testing, User Acceptance Testing (UAT), regression testing, and production readiness activities
Develop testing scenarios that validate standard recruiting workflows and exception cases
Coordinate defect tracking, issue resolution, and validation prior to launch
Support implementation cutover, go-live activities, and Hypercare while ensuring a seamless transition from Jobvite to Greenhouse
Partner with Talent Acquisition Operations to support organizational readiness, communications, training, and user adoption
Develop administrator documentation and support training for recruiters, coordinators, hiring managers, HR partners, and system administrators
Promote Greenhouse best practices that improve long-term adoption and system utilization
Own implementation timelines, milestones, dependencies, risks, and project documentation
Coordinate implementation activities across Talent Acquisition Operations, HRIS, IT, Legal, Compliance, Greenhouse Professional Services, and third-party vendors
Document configuration decisions, governance, and system administration procedures
Deliver comprehensive knowledge transfer to Talent Acquisition Operations and HRIS to support long-term ownership
Additional duties as assigned