Senior Grants & Contracts Coordinator

Temple University

19h • Hybrid

About The Position

Temple University's Barnett College of Public Health is searching for a Senior Grants & Contracts Coordinator. The College of Public Health consists of several departments and its Research Administration office supports a growing portfolio of research grants and community service-oriented projects for more than 60 faculty, with funding from federal sponsors, local government, and foundations. The BCPH Office of Research Administration (ORA) plays a vital role in advancing the College’s research mission by supporting all aspects of its sponsored projects portfolio. ORA partners closely with investigators to provide expert, high-quality pre- and post-award support by assisting faculty in the development and submission of competitive proposals and ensuring the effective management of externally funded awards. Through proactive guidance and support, ORA helps investigators successfully secure, manage, and steward external funding in compliance with sponsor and institutional requirements.

Requirements

• Bachelor’s degree and at least three years of related grant management/administrative experience.
• Experience with Excel, Word and internet research required.
• Strong oral and written communication skills.
• Strong organizational and time management skills.
• Ability to prioritize work well and focus on completion of tasks.
• Excellent interpersonal skills with the ability to interact with a diverse population of students, faculty, and staff.
• Strong attention to detail.

Nice To Haves

• An equivalent combination of education and experience may be considered.

Responsibilities

• Assist in the preparation of grant applications, including the completion of application forms and development and review of grant budgets and the coordination of sub award documents
• Assist in obtaining appropriate reviews and approvals for SPAFs and submission to Grants Management
• Track the progress of grant applications and follow-up with faculty as needed
• Cultivate a positive and objective environment within a deadline driven and fast paced environment
• Update faculty Other Support pages
• Assist in documenting procedures and researching best practices at the college level
• Review all grant applications to ensure format was followed and all necessary information is included
• Process Notices of Awards with central Research Administration for accurate setup and compliance with Financial Conflict of Interest
• Complete funding searches as requested
• Attend training, conferences, and internal meetings relevant to position as requested by Associate Director/Director of Research Administration.
• Support Associate Director/Director in training faculty on eRA and other research related programs/topics
• Act as a back-up to Associate Director in regards to research related questions/assistance
• Assist in meeting planning, room reservations, technical equipment needed, etc.
• Coordinate and assist with new contracts, continuations, renewals, supplements, NCE requests, prior approval requests, and fellowships (faculty and students) within assigned CPH portfolio
• Review agency guidelines and advise PI’s on what is required of them via a checklist of materials needed, format, etc.
• Communicate any pre-award matters necessary with external sponsors before submission
• Coordinate, as needed, with Chairs and Associate Dean for Research regarding cost share negotiations and effort distribution
• Coordinate, as needed, required subcontract budget and documents with universities/entities domestically and internationally be included in grant applications
• If grant is awarded, coordinate with OVPR to create subaward agreements and PO creation
• Tracks subaward agreements in eRA
• Assist, as necessary, uploading documents for electronic submission
• If grant is awarded and the sponsor requires revision of budget (ex. NSF often requests revised, decreased budget from selected awardees), work with PI to revise budget
• Coordinate requests for advanced cost centers and FOAP updates as grants and contracts become active
• If grant is awarded, create new grant fact sheets and coordinate meetings with PI and post-award staff
• Participate in professional development training/workshops
• Act as back up for administrative support for project completion with Post Award as needed
• Other duties as assigned by Associate Dean for Research

Benefits

• A hybrid work schedule
• Full medical, dental, vision coverage
• Paid time off
• 11 Paid Holidays
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
• A generous retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 1-10 employees