Grants and Contracts Coordinator

Housing Forward•Dallas, TX

1d•Hybrid

About The Position

Housing Forward, formally known as Metro Dallas Homeless Alliance (MDHA) is a backbone organization that leads the development of an effective homeless rehousing system. In partnership with 90+ public, private, and nonprofit institutions, we make the experience of homelessness in Dallas and Collin Counties rare, brief, and non-recurring. Housing Forward’s team members uphold the Organizational values of Teamwork, Servant Leadership, and Flexibility. Housing Forward believes that effective solutions to homelessness are created with communities historically impacted by the systems we are attempting to transform. We strongly encourage applications from people who are representative of the culturally and ethnically diverse communities we work with. This includes people who have lived experience of homelessness. Under the direction of the Grants and Contracts Manager, the Grants Coordinator assists with the day‐to‐day operations of grant reviews and contracts.

Requirements

Detail Oriented: Tendency to be thorough, provide needed attention to small, important information particularly related to policy and compliance.
Problem Solver: Ability to use critical thinking skills, and creativity to solve challenges.
Communication: Communicate information and ideas clearly, as well as concisely both written and oral.
Agility and Adaptability: Adaptable to change and responsive to incorporating new insights into plans and strategies.
Willingness to learn: Willingness to learn federal regulations governing grants and contracts, and general grants and contracts management processes and procedures.
Client Focused
Ability to manage multiple projects
Able to work in a fast-paced environment
Minimum of three (1) years’ experience with local, federal or state grants.
Must have reliable transportation, valid state issued driver’s license and car insurance.
Travel within Dallas and Collin Counties is required.
Must be able to maintain files and lift objects that weigh up to 25 lbs.

Responsibilities

Provide overview of grant management software and grant reimbursement process during partner orientation meetings (during pre-award and award phases)
Provide assistance to service providers who need help with Amplifund.
First and second level review of subrecipient documentation submissions
Assist GCM with subrecipients to ensure compliance with contract terms, policies and procedures and provide any necessary technical assistance
Assist GCM with contract and budget preparation for sub-recipients
Communicate information and ideas clearly, as well as concisely, both written and oral
Manage the internal processes for the Federal, State, and local grants and various programs administration including working with the GCM to ensure all documents are submitted
Review subrecipient payment requests
Communicate with subrecipients to advise on submissions and if any additional documentation is needed
Pull reports as needed for internal staff and external request
Data entry and tracking of subrecipient spending
Monitoring and assessment of subrecipients per the annual monitoring schedule which may include on site visits or virtual review of required documentation
Review assurances and certifications.
Assist with the coordination of subrecipients contracts. Ensure all contracts are fully executed, accurately filed in agency contract systems, and monitored for compliance with renewal and expiration requirements.
Create subrecipients profiles in grant management software.
Support subrecipients/subcontractors with gathering the correct backup documentation prior to submitting documents to the Finance staff for invoicing/ billing to funders.
Reviews subrecipient/subcontractor agreements and other relevant compliance documents to ensure:
Participate in audit activities, as appropriate
Perform other duties as required or directed

Benefits

Flexible PTO policy for all full-time employees.
The office is officially closed on New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas Eve, & Christmas Day.
Housing Forward has MLK Jr., Juneteenth, and Election Day as Days of Service.
Employer matched 401k retirement
Medical/Dental/Vision insurance options available with employer assistance
Employee Assistance Program
Employer paid short- and long-term disability insurance.
Basic life insurance
Housing Forward will provide a laptop.
Housing Forward will additionally provide the applicant with a phone and/or hot spot if needed.