Senior Grant Coordinator

BC Parks Foundation•Vancouver, BC

9d•CA$62,000 - CA$65,000•Hybrid

About The Position

The Senior Grant Coordinator will provide direct, operational, relationship, and administrative support to grant recipients. This role ensures grantees are well-supported and in compliance with grant agreements, including all reporting and communication requirements, helping to foster a strong and responsive granting relationship and culture. The BC Parks Foundation is the official charitable partner and conservation financing mechanism to British Columbia’s world-class system of parks and protected areas. Our role is to build a diverse and active community of support. Our mission is to create the greatest system of parks and Indigenous protected areas in the world. We Are: A charitable, purpose-driven organization passionate about enjoying and protecting nature in British Columbia Entrepreneurial and innovative with people who value spark, togetherness and evolution A warm, positive, hard-working team who operate in a spirit of gratitude and celebration Connected to a wide variety of community groups, First Nations, businesses, governments and other partners that we work with regularly You Are: An effective communicator with excellent interpersonal skills, the ability to act as a team player and provide a high level of service to internal and external customers A relationship-builder with a service mindset and strong attention to detail Organized, proactive and comfortable coordinating and managing multiple tasks, timelines and stakeholders Experienced in grant administration, non-profit programs and Indigenous engagement

Requirements

Post-secondary degree, diploma or certificate in project administration or other relevant field
3+ years of experience in grant administration or equivalent combination of education and/or experience
Experience with using software such as Fluxx, Salesforce, Monday.com to effectively administer grants
Proven ability to work with community members and provide administrative support to projects, communicate effectively with partners, monitor progress, manage budgets and expenses, provide accurate and timely reporting on results.
Proven ability to work in a relational way with Indigenous Nations and communities and understand the importance of community-led development.
Strong and proactive problem-solving skills, able to identify challenges or bottlenecks and proactively propose potential solutions to improve how the program functions.

Nice To Haves

Fluency in a second language
Ability to speak an Indigenous language is an asset
Training or certification in grant or project management

Responsibilities

Coordinate onboarding of new grant recipients
Serve as a primary contact for grantees, providing timely and respectful guidance throughout the project execution
Schedule and conduct regular check-ins or progress reviews with assigned grantees, collaborating with internal team members, in particular Indigenous Initiatives members, as required
Foster respectful and collaborative relationships with Indigenous and community partners
Help identify grantee support needs, respond to questions and issues, and contribute to the design of solutions, learning opportunities, tools and resources
Assist with gathering stories, photos, and other materials to highlight community impact
Serve as the liaison between grantees, internal teams, vendors and other stakeholders
Oversee the administration of approved grants including deliverables, payment tracking and document management
Schedule meetings, prepare agendas or notes and contribute to briefing materials as needed
Support recipients in understanding and meeting reporting and compliance requirements
Ensure deliverables are submitted on time and are of satisfactory quality
Monitor projects against plans and budgets, identifying potential risks or challenges and flagging issues, risks or concerns to the Conservation team
Work closely with internal teams, including Finance, Marketing and Communications and the Conservation and Stewardship teams to ensure smooth grant delivery
Maintain accurate, up to date information in existing tracking and management systems such as Fluxx, Salesforce and Monday.com
Support ongoing efficiency, productivity and collaboration by researching, developing and implementing systems for effective data management and documentation.
Carry out administrative duties for the Conservation team, including email communications, preparing documents and maintaining records.
Provide support to the Manager, Conservation Projects in the pre-grant approval work as needed.
As the program expands, provide support and informal supervision to a team of grant administrators, assigning and monitoring portfolios of approved grants.
Contribute to a constructive, results oriented, and inspiring organizational culture.