Senior Governance Paralegal

Milliman•Seattle, WA

107d•$55 - $91•Hybrid

About The Position

The Senior Governance Paralegal supports the corporate governance, compliance, and entity management needs of Milliman, a privately held global corporation operating across multiple jurisdictions. The role is part of the Legal Governance team and partners with another Senior Governance Paralegal to divide responsibility for the entity portfolio. It has direct visibility to the C-Suite executive team and shareholders. The position leads governance and annual compliance processes for entities in EMEA, South America, and APAC; manages registrations across all 50 US states and territories; and helps build and maintain the entity management system. It also supports audits, shareholder lifecycle processes, governance documentation and records, and cross-functional projects. The role is based in Milliman’s Seattle office in a hybrid work arrangement and is hourly, non-exempt, and eligible for overtime.

Requirements

Bachelor’s degree.
At least 15 years of directly relevant experience managing US and international entity governance, either in-house or at a law firm.
Technology-forward and comfortable exploring AI to improve workflows.
Experience working with boards of directors, senior management, and cross-functional teams, with the ability to communicate effectively and manage governance requirements.
Excellent writing, proofreading, and editing skills.
Ability to multitask and demonstrate attention to detail and strong organizational skills.
Self-motivated, with the ability to accomplish tasks with little oversight.
Excellent time management and ability to prioritize tasks, including flexibility in response to change.
Sound judgment, initiative, and ability to identify efficient processes.
High integrity and discretion in handling confidential information.
Excellent client relationship skills.
Ability to work independently and collaboratively with employees at all levels, including the executive team, in a cooperative, professional, and friendly manner.
Ability to read, create, and interpret basic to moderately complex legal documents.
Proficiency in Microsoft 365, specifically Word, SharePoint, Excel, and PowerPoint, and in Adobe Acrobat Pro.

Nice To Haves

Paralegal certificate.

Responsibilities

Lead annual compliance requirements and governance processes for entities in EMEA, South America, and APAC.
Prepare entity governance documents, including consents, resolutions, minutes, extracts, powers of attorney, intercompany agreements, organizational charts, and formation documents; manage officer and director onboarding and offboarding and process statutory filings and registrations.
Lead annual general meetings and board meetings, and prepare notices, materials, and agendas as needed.
Draft authority and verification certificates.
Respond to regulatory inquiries, audits, and third-party requests for information.
Maintain and improve entity records and databases, including minute books.
Monitor and calendar compliance deadlines, annual meeting requirements, and key governance events across jurisdictions to detect, resolve, and prevent compliance deficiencies and regulatory risks.
Attend cross-functional entity project meetings.
Support entity formations, dissolutions, mergers, and acquisitions.
Manage US registrations across all 50 states and US territories.
Participate in building the entity management system and manage its database, including organizing, reviewing, maintaining, and annually auditing relevant records and processes.
Support audit requests and functions, including preparing reporting summaries and tracking.
Assist with shareholder lifecycle processes, including elections committees and share issuance and repurchase processes.
Create electronic files, spreadsheets, checklists, and databases for governance processes.
Liaise with internal stakeholders, external counsel, and other third parties to ensure timely project completion and compliance.
Monitor regulatory developments and educate management, Governance, and Finance teams on new legal requirements and corporate best practices.
Improve and simplify processes, drive standardization and organization, and develop scalable solutions.
Store, track, and destroy business documents and records in accordance with Data Privacy policies.
Perform limited expense report and billing tasks related to the entities within the role’s purview.
Lead or participate in other projects as assigned to improve Governance team and company performance.

Benefits

Medical, dental, and vision coverage for employees, dependents, and domestic partners.
Employee Assistance Program providing confidential support for personal and work-related challenges.
401(k) plan with company matching and profit-sharing contributions.
Discretionary bonus program.
Flexible Spending Accounts for dependent care, transportation, and eligible medical expenses.
Paid time off accruing from the first day of work; full-time employees accrue 15 days per year, with prorated accrual for employees working less than full-time.
At least 10 paid holidays per year.
Family-building benefits, including adoption and fertility assistance.
11 weeks of paid parental leave for employees who meet eligibility criteria.
Life insurance and AD&D, with premiums fully covered by Milliman.
Short-term and long-term disability coverage, fully paid by Milliman.