Senior Governance Paralegal

Milliman•Dallas, TX

107d•$48 - $91•Remote

About The Position

The Senior Governance Paralegal supports corporate governance, compliance, and entity management for a privately held global corporation operating across multiple jurisdictions. Working with another Senior Governance Paralegal to divide responsibility for the entity portfolio, this role has direct visibility to the C-suite executive team and shareholders. It leads governance and annual compliance processes for entities in EMEA, South America, and APAC, manages US registrations across all 50 states and territories, and contributes to entity management systems, audits, shareholder processes, records management, and process improvements. The role is remote and is non-exempt and eligible for overtime.

Requirements

Bachelor's degree.
At least 15 years of directly relevant experience managing US and international entity governance, either in-house or at a law firm.
Technology-forward and comfortable exploring AI to improve workflows.
Experience working with boards of directors, senior management, and cross-functional teams, with the ability to communicate and manage governance requirements effectively.
Excellent writing, proofreading, and editing skills.
Ability to multitask, with strong attention to detail and organizational skills.
Self-motivated and able to complete tasks with little oversight.
Excellent time management and prioritization skills, including flexibility in response to change.
Sound judgment, initiative, and ability to identify efficient processes.
High integrity and discretion in handling confidential information.
Excellent client relationship skills.
Ability to work independently and collaboratively with employees at all levels, including the executive team, in a cooperative, professional, and friendly manner.
Ability to read, create, and interpret basic to moderately complex legal documents.
Proficiency in Microsoft 365, specifically Word, SharePoint, Excel, and PowerPoint, and in Adobe Acrobat Pro.

Nice To Haves

Paralegal certificate.

Responsibilities

Lead annual compliance and governance processes for entities in EMEA, South America, and APAC.
Prepare entity governance documents, including consents, resolutions, minutes, extracts, powers of attorney, intercompany agreements, organizational charts, and formation documents.
Manage officer and director onboarding and offboarding, and process statutory filings and registrations.
Lead annual general meetings and board meetings, and prepare notices, materials, and agendas as needed.
Draft authority and verification certificates.
Respond to regulatory inquiries, audits, and third-party requests for information.
Maintain and improve governance records and databases, including minute books.
Monitor and calendar compliance deadlines, annual meeting requirements, and key governance events across jurisdictions, and address potential compliance deficiencies and regulatory risks.
Attend cross-functional entity project meetings and support formations, dissolutions, mergers, and acquisitions.
Manage US registrations across all 50 states and US territories.
Help build the entity management system and manage its database, including organizing, reviewing, maintaining, and annually auditing records and processes.
Support audit requests and functions, including reporting summaries and tracking.
Assist with shareholder lifecycle processes, including elections committees and share issuance and repurchase processes.
Create electronic files, spreadsheets, and checklists, and manage databases for governance processes.
Liaise with internal stakeholders, external counsel, and third parties to complete projects and compliance requirements on time.
Monitor regulatory developments and educate management, Governance, and Finance teams about new legal requirements and corporate best practices.
Improve and simplify processes, drive standardization and organization, and build scalable solutions.
Store, track, and destroy business documents and records in accordance with Data Privacy policies.
Perform limited expense report and billing tasks related to the entities within the role's purview.
Lead or participate in other projects to improve the Governance team and company performance.

Benefits

Medical, dental, and vision coverage for employees, dependents, and domestic partners.
Employee Assistance Program (EAP) for confidential support with personal and work-related challenges.
401(k) plan with company matching and profit-sharing contributions.
Discretionary bonus program.
Flexible Spending Accounts for dependent care, transportation, and eligible medical expenses.
Paid time off that begins accruing on the first day of work; full-time employees accrue 15 days per year, with prorated accrual for employees working less than full-time.
At least 10 paid holidays per year.
Adoption and fertility assistance.
11 weeks of paid parental leave for eligible employees.
Life insurance and AD&D premiums fully covered by Milliman.
Short-term and long-term disability fully paid by Milliman.