Marketing Coordinator II

Mindlance • Chicago, IL

1d • Hybrid

About The Position

This contract-support role provides high-level operational support and event delivery management during a peak period. The role operationalizes and executes the vision established by the Head of Global Event Strategy, managing day-to-day event milestones, driving sponsorship operations, and serving as a supportive proxy in planning meetings when the Head of Strategy is unavailable.

The role is part of the Global Events Center of Excellence (COE), which establishes event-execution standards, best practices, procurement and venue-sourcing practices, and alignment with corporate messaging and strategic goals. The position supports large-scale corporate events and may take full operational ownership of specific COE-led events, from registration and venue sourcing through production and post-event follow-up. It also supports sponsorship and content work, budget management, procurement workflows, contract negotiations, and Master Service Agreements.

The role is based in Chicago, Illinois, with three days onsite and approximately 25% business travel to support global event execution. The position is described as full-time and contract, with a duration of 14+ months.

Requirements

• At least 5 years of experience specifically managing large-scale corporate conferences of 1,000 or more attendees, or an equivalent combination of education, experience, and training.
• Deep knowledge of large-scale event planning, including event operations, contract negotiation, production teams, and registration platforms.
• Ability to manage large event budgets without compromising quality or attendee experience.
• Confidence working with all levels of corporate seniority.
• Excellent people skills and ability to collaborate across cultures, departments, and a large team dynamic.
• Ability to learn quickly and proactively begin contributing.
• Adaptability and willingness to participate in all areas of the event lifecycle.
• Passion for the event industry and a solid understanding of current event trends.

Responsibilities

• Translate event visions and frameworks from the Head of Global Event Strategy into actionable timelines, track milestones, and ensure on-site execution.
• Represent the Global Events function in tactical planning meetings and communicate the Head of Strategy’s direction to the broader team.
• Assist with planning large-scale corporate events of 1,000 or more attendees.
• Take operational ownership of specific COE-led events, including registration sites, venue sourcing, production, and post-event follow-up.
• Manage sponsorship operations, coordinate sponsorship contracts, and support sponsorship development.
• Collaborate with stakeholders to translate corporate messaging into actionable, engaging event content.
• Manage event budgets, identify cost efficiencies, and help deliver premium attendee experiences within financial parameters.
• Navigate procurement workflows, Master Service Agreements, contract negotiations, and venue sourcing.
• Travel to support global event execution, approximately 25% of the time.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed