Senior Financial Analyst / Financial Analyst - Psychiatry

UIOWA•Iowa City, IA

6d•Hybrid

About The Position

The University of Iowa Department of Psychiatry is hiring one candidate as either a Senior Financial Analyst or Financial Analyst, based on qualifications. The role provides independent oversight and execution of complex accounting and financial analysis activities, supporting accurate, efficient, and compliant departmental financial operations. It is based in the Medical Education Building on the University of Iowa’s main hospital campus. After satisfactory completion of training and performance requirements, the position may be eligible for a hybrid work arrangement within Iowa, subject to annual review and applicable university policies. The position supports departmental budgeting, forecasting, reporting, financial analysis, grant and research-funding management, compliance, transaction processing, and operational oversight. It works with department and physician leadership, principal investigators, research staff, administrators, HR, vendors, and university offices. The role also contributes to training employees and improving financial processes.

Requirements

Bachelor’s degree in Business, Health Administration, Accounting, Finance, or a related field from an accredited college or university, or an equivalent combination of education and experience.
For the Senior Financial Analyst classification: at least 3 years of experience in accounting, auditing, cost accounting, budgeting, and/or financial analysis.
For the Financial Analyst classification: at least 1 year of experience in accounting, auditing, cost accounting, budgeting, and/or financial analysis.
Experience gathering information from multiple data sources, understanding context, applying detailed analytical skills, and turning raw data into actionable information.
Demonstrated excellent written and verbal communication skills.
Demonstrated accuracy and attention to detail.
Proficiency in computer software applications.

Nice To Haves

Knowledge of federal, state, local, and private funding agencies, policies, and regulations.
Knowledge of accounting and budgeting tools, including PeopleSoft, StrataJazz, GL Reporter, and Iowa Electronic Financial Reports (EFR).
Experience developing and maintaining Power BI dashboards.

Responsibilities

Prepare departmental salary, fringe, expense, and operating budget projections; enter annual budget data into StrataJazz in collaboration with department and physician leadership.
Monitor monthly budget-to-actual results and provide reports to the CDA and Assistant CDA; prepare quarterly income statement forecasts and review them with the finance team.
Set up and monitor salary sources on open accounts and process payCVs and HR status changes as needed.
Collaborate with leadership and research staff to balance accounts, calculate accruals, and close accounts.
Develop grant budgets and oversee expenditures for grants, contracts, subawards, and gifts in accordance with university and sponsor policies; complete grant closeouts with the Grant Accounting Office and sponsors.
Oversee post-award financial management, review budget-to-actual expenditures, and provide monthly research-funding reports to PIs, the CDA, and the DEO.
Conduct monthly general-ledger reviews; generate income statements, explain inconsistencies, and recommend actions to department leadership.
Review monthly funds-flow reports and transactions; create, process, review, increase, or amend purchase orders as needed; and approve workflow transactions.
Prepare requested forecasts and reports covering expenses, salaries, VA commitments, divisional snapshots, and comparisons with prior years; track CCOM, hospital, and other commitments and purchased services.
Perform complex financial and statistical analysis and develop pro formas for financial planning.
Support grant submissions, research progress reports, closeouts, clinical-trial negotiations, and VA grants.
Negotiate clinical-trial budgets; develop grant budgets; review and approve effort, salary-cap, and cost-sharing calculations for externally funded projects as assigned.
Work with the Research Administrator to evaluate salary-cap reports and update them as needed; assist with submissions through systems such as Cayuse, eBRAP, and ProposalCentral.
Monitor University of Iowa Center for Advancement gift accounts, generate reports, and initiate transfers.
Ensure compliance with contract and grant terms, university policies, and state and federal regulations; provide reports for the annual CCOM Department review and advise PIs on indirect rates.
Participate in calculating and processing monthly, quarterly, and year-end special compensation payments as assigned.
Participate in annual faculty compensation review, facilitate COS as needed, enter salaries into the salary-setting tool, and review and monitor salaries monthly.
Track faculty commitments and prepare onboarding special compensation payments, including transition payments and relocation expenses.
Monitor departmental accounts; submit journal entries and WebCV/payCV transactions; request corrections; resolve discrepancies; respond to inquiries; and recommend adjustments to balance accounts.
Oversee and approve research-laboratory purchasing in accordance with university and sponsor-approved budgets.
Identify opportunities to streamline work and propose implementation plans.
Recommend and assist with developing and delivering training; train and guide employees on reconciliations, statements, transaction detail reports, pCards, allotments, travel, and purchasing policies; review work for accuracy and make changes as needed.
Work with HR to align salaries between the University of Iowa and VA.
May manage the annual space survey for CCOM and UI Health Care in collaboration with the Research Administrator and Assistant CDA.
Coordinate with administration, faculty, staff, and vendors on quotes for projects, furniture, and capital equipment.