Financial Analyst / Senior Financial Analyst - Psychiatry

UIOWA•Iowa City, IA

2d•Hybrid

About The Position

The University of Iowa Department of Psychiatry seeks a Financial Analyst or Senior Financial Analyst to provide independent oversight and execution of complex accounting and financial analysis activities. The role supports departmental financial operations by ensuring accuracy, efficiency, and compliance with institutional policies and regulatory requirements. The department intends to hire one candidate at either classification, based on the successful candidate’s qualifications; applicants should state which classification or classifications they wish to be considered for. The position is based in the Medical Education Building on the University of Iowa’s main hospital campus. After satisfactory completion of training and performance requirements, it is eligible for a hybrid work arrangement within Iowa. Work arrangements are reviewed annually and must comply with the remote work program and related policies, including the employee travel policy for remote locations. Responsibilities cover departmental budgeting and financial oversight; recurring and non-routine reporting and reconciliations; financial analysis and planning; grants, contracts, and research funding; compliance and operational oversight; transaction processing; and training and guidance for department employees. The role also collaborates with department and physician leadership, research staff, investigators, University administration, HR, vendors, and external sponsors.

Requirements

Bachelor’s degree in Business, Health Administration, Accounting, Finance, or a related field from an accredited college or university, or an equivalent combination of education and experience.
At least one year of experience in accounting, auditing, cost accounting, budgeting, and/or financial analysis.
Experience gathering information from multiple data sources, understanding context, and applying detailed analytical skills to turn raw data into actionable information.
Excellent written and verbal communication skills.
Accuracy and attention to detail.
Proficiency in computer software applications.

Nice To Haves

Knowledge of federal, state, local, and private funding agencies, policies, and regulations.
Knowledge of accounting and budgeting tools, including PeopleSoft, StrataJazz, GL Reporter, and Iowa Electronic Financial Reports (EFR).
Experience developing and maintaining Power BI dashboards.

Responsibilities

Prepare salary, fringe, and expense projections and create the annual operating budget in collaboration with department and physician leadership; enter budget data into StrataJazz.
Monitor monthly budget-to-actuals, provide reports to the CDA and Assistant CDA, and prepare quarterly income statement forecasts for review with the finance team.
Set up and monitor salary sources on open accounts and process payCVs and HR status changes as needed.
Collaborate with department leadership and research staff to balance accounts, calculate accruals, and close accounts.
Develop grant budgets and oversee grant, contract, subaward, and gift expenditures in accordance with University and sponsor policies; complete grant closeouts with the Grant Accounting Office and sponsors.
Oversee post-award financial management, review budget-versus-actual expenditures, and provide monthly research funding reports to PIs, the CDA, and the DEO.
Conduct monthly general-ledger reviews, generate income statements, identify inconsistencies, and recommend actions to department leadership.
Review monthly funds-flow reports and transactions; create, process, review, increase, or amend purchase orders; and approve workflow transactions.
Prepare requested forecasts for the CDA, including expense, salary, VA commitment, divisional snapshot, and prior-year comparison reports; track CCOM, hospital, and other commitments and purchased services.
Support federal and non-federal grant submissions, research progress reports, closeouts, clinical-trial negotiations, and VA grants.
Negotiate clinical-trial budgets and develop grant budgets; review and approve effort, salary-cap, and cost-sharing calculations for externally funded projects as assigned.
Collaborate with the Research Administrator to evaluate salary-cap reports and update them as needed; assist with submissions through systems such as Cayuse, eBRAP, and ProposalCentral.
Monitor University of Iowa Center for Advancement gift accounts, generate reports, and initiate transfers.
Ensure compliance with contract and grant terms, University policies, and state and federal regulations; prepare reports for the annual CCOM Department review and advise PIs on indirect rates.
Participate in calculating and processing monthly, quarterly, and year-end special compensation payments as assigned.
Participate in annual faculty compensation reviews, facilitate COS as needed for faculty and staff, enter salaries into the salary-setting tool, and review and monitor them monthly.
Track faculty commitments and prepare onboarding special compensation payments, including transition payments and relocation expenses.
Monitor departmental accounts, submit journal entries and WebCV/payCV transactions, request corrections from external departments, resolve discrepancies, respond to inquiries, and recommend account adjustments.
Oversee and approve research-laboratory purchasing in accordance with University and sponsor-approved budgets.
Identify opportunities to streamline work and propose efficiency improvements.
Train and guide new employees on monthly reconciliations, statements, transaction detail reports, pCards, allotments, travel, and purchasing policies; review work for accuracy and make changes as needed.
Work with HR to align salaries between the University of Iowa and the VA.
May manage the annual space survey for CCOM and UI Health Care in collaboration with the Research Administrator and Assistant CDA.
Coordinate with administration, faculty, staff, and vendors to obtain quotes for projects, furniture, and capital equipment.