Senior Financial Analyst / Financial Analyst - Psychiatry

University of Iowa•Iowa City, IA

7d•Hybrid

About The Position

The Department of Psychiatry at the University of Iowa is hiring one candidate at either the Senior Financial Analyst or Financial Analyst classification, based on the successful candidate’s qualifications. The role provides independent oversight and execution of complex accounting and financial analysis activities, supporting accurate, efficient, and compliant departmental financial operations. The position is based in the Medical Education Building on the University of Iowa’s main hospital campus. After satisfactory completion of training and performance requirements, it is eligible for a hybrid work arrangement within Iowa, subject to annual review and applicable remote-work and travel policies. The analyst supports departmental budgeting, forecasting, financial reporting, grant and contract administration, compliance, transaction processing, and operational planning. The position works with department and physician leadership, investigators, research administration, University offices, staff, and vendors. It also contributes to training employees and improving departmental processes.

Requirements

Bachelor’s degree in Business, Health Administration, Accounting, Finance, or a related field from an accredited college or university, or an equivalent combination of education and experience.
For the Senior Financial Analyst classification: at least three years of experience in accounting, auditing, cost accounting, budgeting, and/or financial analysis.
For the Financial Analyst classification: at least one year of experience in accounting, auditing, cost accounting, budgeting, and/or financial analysis.
Experience gathering information from multiple data sources, understanding context, and applying detailed analytical skills to turn raw data into actionable information.
Demonstrated excellent written and verbal communication skills.
Demonstrated accuracy and attention to detail.
Proficiency in computer software applications.

Nice To Haves

Knowledge of federal, state, local, and private funding agencies, policies, and regulations.
Knowledge of accounting and budgeting tools, including PeopleSoft, StrataJazz, GL Reporter, and Iowa Electronic Financial Reports (EFR).
Experience developing and maintaining Power BI dashboards.

Responsibilities

Prepare salary, fringe, and expense projections and develop the annual departmental operating budget in collaboration with department and physician leadership; enter budget data into StrataJazz.
Monitor monthly budget-to-actual results, report findings to department leadership, forecast quarterly income statements, and support account balancing, accrual calculations, and account closeouts.
Set up and monitor salary sources on open accounts and process payCVs and HR status changes as needed.
Develop grant budgets and oversee expenditures for grants, contracts, subawards, and gifts in accordance with University and sponsor policies; complete grant closeouts with the Grant Accounting Office and external sponsors.
Manage post-award finances, review budget-versus-actual expenditures, and provide monthly research-funding reports to PIs, the CDA, and the DEO.
Conduct monthly general-ledger reviews; generate income statements; identify inconsistencies and recommend actions to department leadership.
Review monthly funds-flow reports and transactions; create, process, review, increase, or amend purchase orders; approve workflow transactions.
Prepare requested forecasts and reports covering expenses, salaries, VA commitments, divisional snapshots, comparisons with prior years, and CCOM/Hospital/other commitments and purchased services.
Support grant submissions, research progress reports, closeouts, clinical-trial negotiations, and VA grants; negotiate clinical-trial budgets and review or approve effort, salary-cap, and cost-sharing calculations as assigned.
Collaborate with the Research Administrator to evaluate salary-cap reports and update them as needed; assist with submissions through systems such as Cayuse, eBRAP, and ProposalCentral.
Monitor University of Iowa Center for Advancement gift accounts, generate reports, and initiate transfers.
Ensure compliance with contract and grant terms, University policies, and state and federal regulations; prepare reports for the annual CCOM Department review and advise PIs on indirect rates.
Participate in calculating and processing monthly, quarterly, and year-end special compensation payments; support annual faculty compensation reviews and related salary-setting tasks.
Track faculty commitments and prepare special compensation payments for onboarding faculty, including transition payments and relocation expenses.
Monitor departmental accounts, submit journal entries and WebCV/payCV transactions, request corrections, resolve discrepancies, respond to inquiries, and recommend adjustments to balance accounts.
Oversee and approve research-laboratory purchasing in accordance with University and sponsor-approved budgets; identify process improvements and propose implementation plans.
Train and guide new departmental employees on reconciliations, statement review, transaction-detail approvals, pCards, allotments, travel, and purchasing policies; review work for accuracy and make changes as needed.
Work with HR to align salaries between the University of Iowa and the VA.
May manage the annual CCOM and UI Health Care space survey in collaboration with the Research Administrator and Assistant CDA.
Work with administration, faculty, staff, and vendors on quotes for projects, furniture, and capital equipment.
Recommend and help develop and deliver training solutions related to University policies and departmental procedures.