Senior Facilities Manager

Essex Property Trust•San Mateo, CA

1d•Hybrid

About The Position

The Senior Facilities Manager provides regional leadership for the maintenance, preservation, and regulatory compliance of physical assets and critical building systems across a portfolio of properties. This role ensures operational consistency, preventive maintenance execution, vendor performance, and system reliability across multiple communities. The Senior Facilities Manager supports Facilities Managers, on-site maintenance teams, oversees major capital repairs, and partners with property and asset management to drive long-term value through strategic asset preservation.

Requirements

Bachelor's degree in Facilities Management, Engineering, or a related field; equivalent experience considered.
7-10+ years of experience in facilities management, preferably in a multi-family real estate company.
Strong knowledge of building systems and maintenance practices, including HVAC, electrical, plumbing, and landscaping.
Strong leadership presence with the ability to influence without direct authority and support cross-functional teams.
Proven experience overseeing capital projects, vendors, and maintenance budgets.
Excellent communication and relationship-building skills, with the ability to partner effectively with stakeholders at all levels.
Strong problem-solving and decision-making skills, with ability to think creatively and develop innovative solutions.
Highly organized and analytical, with the ability to manage multiple priorities in a fast-paced environment.

Nice To Haves

Professional certifications such as FMP or CFM are a plus.

Responsibilities

Ensure the health, performance, and compliance of essential building systems across multiple properties, including HVAC, boilers, elevators, fire life safety, water heaters, cooling towers, CO fans, sump pumps, solar systems, and EV chargers.
Conduct routine property inspections and system condition assessments; prioritize repair and replacement needs in alignment with capital plans.
Lead implementation of standardized preventive maintenance protocols.
Conduct training on equipment care, safety procedures, and regulatory requirements.
Support site teams during major projects, inspections, emergencies, and escalated facility service requests.
Ensure all properties comply with local, state, and federal codes related to fire/life safety and mechanical systems.
Monitor system testing and inspection schedules for fire pumps, backflows, boilers, elevators, and emergency generators.
Identify risk exposures and create action plans to address deficiencies and ensure operational readiness.
Assist in developing and executing capital plans for system upgrades, infrastructure replacements, and energy efficiency projects.
Coordinate RFPs, bid reviews, and contractor oversight for capital or complex service work.
Track vendor performance, negotiate service standards, and ensure contract compliance.
Analyze service call data, system performance, and asset condition to inform cost-effective maintenance decisions.
Leverage technology and diagnostics to drive proactive maintenance and reduce reactive repairs.