Senior Facilities Coordinator

Teague•Renton, WA

10h•$36 - $41•Onsite

About The Position

The Senior Facilities Coordinator (Event Planner) plays a pivotal role in creating a seamless, high-impact workplace experience. This person keeps daily operations running smoothly while curating memorable events that reflect our client’s mission and culture. In this role, you’ll be the heartbeat of the environment—welcoming guests, orchestrating logistics, and managing everything from high-profile briefings to internal celebrations. You’ll serve as the main scheduler for all client and internal events, coordinating resources, vendors, and team members to deliver flawless execution and exceptional service. We’re looking for someone who brings energy, empathy, and impeccable organization to every interaction. The ideal candidate thrives in a dynamic, fast-paced setting where it’s common to juggle multiple events, caterers, and meetings in a single day. With a balance of professionalism and creativity, you’ll help ensure every experience—big or small—runs effortlessly and leaves a lasting impression.

Requirements

6+ years of experience in event management, hospitality, or facilities operations, including both large-scale events (100+ attendees) and small, high-level VIP visits.
Bachelor’s degree in Event Management, Hospitality, or a related field strongly preferred; equivalent experience considered.
Previous experience in a facilities management role that included EHS, Security, or Office Administration responsibilities preferred.
Advanced proficiency with both Mac and PC platforms.
Skilled in troubleshooting AV systems, video conferencing tools, phones, and copiers.
Expertise in Outlook calendar management, event booking, and AV setup for meetings and events.
Exceptional interpersonal skills with a customer-first mindset and polished, professional demeanor.
Strong organizational and time management abilities; capable of managing multiple priorities and shifting deadlines with ease.
Self-motivated and proactive, with a high degree of initiative, urgency, and follow-through.

Responsibilities

Act as the primary coordinator for all on-site resources, ensuring every event, meeting, and guest experience runs seamlessly—from planning and preparation to execution and wrap-up.
Own the master event calendar and scheduling systems for both Teague and client stakeholders, balancing multiple accounts, anticipating conflicts, and proactively resolving logistical challenges.
Serve as the first point of contact for facility operations, safety, and security—ensuring all visitor and employee protocols are followed and the workplace remains safe, secure, and welcoming.
Maintain accountability for the overall guest experience, representing Teague and the client with professionalism, warmth, and discretion at all times.
Strategically organize and lead collaboration across multiple stakeholder groups to deliver successful events in a facility hosting 500+ annual gatherings and more than 7,500 guests each year.
Anticipate operational needs and identify opportunities to improve event logistics, communication flow, and resource allocation to drive efficiency and elevate service quality.
Partner with client and internal teams to continuously optimize booking systems and facility processes, ensuring technology, workflows, and documentation stay current and effective.
Apply sound judgment, flexibility, and empathy to create an environment that fosters trust, comfort, and connection for all who interact with the space.
Tracking and reporting of trends, activities, briefings, guest satisfaction, and events. Building new forms or report formats as needed. Track key performance areas and identify items to work on for future events.
Execute all event logistics end-to-end, including room setup, AV configuration, catering coordination, vendor check-ins, guest support, and post-event breakdown - ensuring every detail is delivered flawlessly and on schedule.
Maintain all shared spaces and event areas to a high standard of cleanliness, readiness, and professionalism, troubleshooting issues in real time and addressing operational needs proactively.
Manage day-of communications with internal partners, clients, and vendors to ensure alignment, smooth transitions, and rapid problem-solving during fast-moving or high-visibility events.
Monitor facilities operations - including supplies, equipment, safety procedures, and visitor services - and take immediate action to resolve issues or escalate concerns to keep the workplace functioning effectively.
Operates forklift, pallet jack and other material handling equipment to load and unload inventory, mockups, and equipment in a shop environment (where applicable).
Conducts general facility maintenance (simple repairs, changing light bulbs etc.), and /or facility issues and tasks. This includes identifying and notifying management of risks and issues with facilities, or other facility related issues (where applicable).

Benefits

Short & Long-Term Disability and Life/AD&D insurance
Competitive dental and medical plans with a Health Savings Account option
Flexible Spending Accounts
401k
Parental Leave
Voluntary benefits for vision, additional life, additional AD&D, accident & injury, critical illness, identity theft protections, legal and long-term care.
Discounts on pet insurance
Access to HealthCare Bluebook
4 weeks of paid time off a year (prorated for part-time hires)
10 paid holidays throughout the fiscal year.
On-Call or Temporary employees accrue 1hr of PTO for every 30hrs worked.
Full-time intern benefits start the first month following 60 days of hire and are not eligible to participate in Teague's 401k plan.