Facilities Coordinator

BioMed Realty•South San Francisco, CA

10d•$40 - $50•Hybrid

About The Position

BioMed Realty is seeking a Facilities Coordinator to provide onsite and remote support to our west coast life science real estate portfolio: San Francisco, San Diego, Seattle, Boulder. This role is ideal for someone who enjoys a mix of hands-on coordination, technical problem solving, and data-driven facilities support. The Facilities Coordinator will work closely with Facilities Managers and site teams to help maintain building systems, manage vendors and service requests, support projects, organize drawings and asset information, and assist with utility and energy tracking. This is a great opportunity for someone early in their facilities career who wants exposure to building operations in a dynamic life sciences environment. The successful candidate will be organized, responsive, technically curious, and comfortable working across a wide range of responsibilities, from work order coordination and documentation to building systems support and emergency response.

Requirements

Interest in facilities, building operations, engineering support, or technical coordination work
Basic understanding of commercial building systems such as HVAC, plumbing, electrical, or building controls is helpful
Strong organizational skills and ability to manage multiple priorities
Detail-oriented and proactive in tracking tasks, documentation, and follow-up items
Ability to work effectively with internal teams, contractors, vendors, and service providers
Comfortable working with Excel, work order systems, and general business software
Ability to learn new systems and technical tools quickly
Ability to problem solve and find practical solutions in a fast-paced environment
Strong written and verbal communication skills
Willingness to support both routine activities and urgent operational needs
Bachelor’s degree in engineering, construction management, facilities management, or a related technical field, or an equivalent combination of education and experience
Ability to move throughout office, laboratory, greenhouse, and building support areas
Ability to occasionally lift up to 25 pounds
Ability to work at a computer for extended periods and perform site walks as needed
Must be able to respond to urgent facilities issues outside normal business hours when required
Ability to hold a valid California driver’s license and potential to be covered by a company vehicle insurance plan

Nice To Haves

Previous experience in facilities, building operations, engineering support, property operations, construction coordination, or a related field is beneficial, but not required.
Experience with CMMS, BAS/BMS, utility tracking tools, or technical documentation
Exposure to facilities work in life sciences, laboratories, greenhouse operations, manufacturing, healthcare, higher education, or commercial real estate
Familiarity with reading floor plans, equipment schedules, and MEP-related drawings
Experience supporting vendors, service contracts, maintenance programs, or small projects

Responsibilities

Support the technical and strategic operation of BioMed Realty’s life science facilities
Implement building operating and maintenance programs, improving system reliability, performance and energy efficiency
Support facilities managers with planning and executing projects of varying complexity and scope
Maintain facility records, equipment logs, as-built drawings, O&M manuals, and other technical documentation
Support capital improvement and repair projects by tracking schedules, budgets, proposals, invoices, and closeout materials
Manage utility sub-metering systems, lead data analysis and quarterly reviews with property teams and create Excel-based energy models for new properties
Assist in preparing and tracking annual facilities utility budgets, including analyzing historical consumption, reviewing rates, and projecting use changes
Help prepare reports, spreadsheets, and presentations related to facilities performance, budgets, service activity, and project status
Participate in site inspections to identify maintenance needs, safety concerns, and operational issues
Comply with annual benchmarking requirements for utility consumption within ESPM (Energy Star Portfolio Manager) and GRESB (Global Real Estate Sustainability Benchmark)
Support emergency response and urgent facilities issues during or after business hours as needed
Support management of internal programs and initiatives
Maintain security of company information, systems access, and confidential operational data