Senior Expense Associate

RR Donnelley•Columbus, OH

8h•$19 - $27•Hybrid

About The Position

The Senior Expense Associate will be responsible for all aspects of cash payments. Ensures the efficient, accurate, and timely processing of payables in accordance with established guidelines and procedures. This is a hybrid role with working hours of M-F 8:30am-5:30pm, with in-office work on Tuesdays, Wednesdays, and Thursdays, and remote work on Mondays and Fridays.

Requirements

High school diploma or equivalent required.
2-3 years of related financial experience in a professional service organization; legal, banking or large corporate environment experience preferred.
Must be proficient in MS Office and spreadsheet software applications
Proven customer service skills required to create, maintain and enhance client relationships
Excellent organizational skills and ability to manage multiple assignments simultaneously
Ability to maintain confidentiality of sensitive materials/documents
Attention to detail, time management and problem-solving skills
Strong written and verbal communication skills necessary
Ability to maintain professional composure when working with immediate deadlines.
Ability to work both independently and collaboratively as part of a team.
Ability to work in a fast-paced environment.
Customer service experience
Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions

Nice To Haves

Associate Degree or advanced degree preferred.
Prior knowledge of financial systems, i.e., Aderant Expert, Chrome River, Elite, Concur or any other comparable financial system preferred

Responsibilities

Utilize appropriate logs and/or tracking software for all expense processing work
Thoroughly assess job request and ensure appropriate completion of job tasks throughout task lifecycle
Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received
Review requests for compliance with policies and/or procedures; escalate concerns to supervisor
Assist with training team members and answering process related questions
Verifies accounts by reconciling statements and transactions
Resolves transaction discrepancies by investigating documentation
Maintains financial security by following internal accounting controls
Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and/or obtaining correct documentation and/or approvals
Use established procedures, standards and formats to complete expense processing requests to client satisfaction
Performs audit functions for all invoices and any expenses above the firms designated threshold amounts
Verifies and records payments and transactions.
Create and maintain required spreadsheets to track/monitor various functions as needed.
Contributes to team effort by accomplishing related results as needed
Special projects as assigned