Senior Expense Associate

RR Donnelley•Columbus, OH

1d•Hybrid

About The Position

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey. The Senior Expense Associate will be responsible for all aspects of cash payments. Ensures the efficient, accurate, and timely processing of payables in accordance with established guidelines and procedures. M-F 8:30am-5:30pm, Tue-Thurs in office, M/F WFH ( denotes an “essential function”) Utilize appropriate logs and/or tracking software for all expense processing work Thoroughly assess job request and ensure appropriate completion of job tasks throughout task lifecycle Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received Review requests for compliance with policies and/or procedures; escalate concerns to supervisor Assist with training team members and answering process related questions Verifies accounts by reconciling statements and transactions Resolves transaction discrepancies by investigating documentation Maintains financial security by following internal accounting controls Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and/or obtaining correct documentation and/or approvals Review requests for compliance with policies and/or procedures; escalate concerns to supervisor Use established procedures, standards and formats to complete expense processing requests to client satisfaction Performs audit functions for all invoices and any expenses above the firms designated threshold amounts Verifies and records payments and transactions. Create and maintain required spreadsheets to track/monitor various functions as needed. Contributes to team effort by accomplishing related results as needed Special projects as assigned

Requirements

High school diploma or equivalent required.
2-3 years of related financial experience in a professional service organization; legal, banking or large corporate environment experience preferred.
Must be proficient in MS Office and spreadsheet software applications
Proven customer service skills required to create, maintain and enhance client relationships
Excellent organizational skills and ability to manage multiple assignments simultaneously
Ability to maintain confidentiality of sensitive materials/documents
Attention to detail, time management and problem-solving skills
Strong written and verbal communication skills necessary
Ability to maintain professional composure when working with immediate deadlines.
Ability to work both independently and collaboratively as part of a team.
Ability to work in a fast-paced environment.
Customer service experience
Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions

Nice To Haves

Associate Degree or advanced degree preferred.
Prior knowledge of financial systems, i.e., Aderant Expert, Chrome River, Elite, Concur or any other comparable financial system preferred

Responsibilities

Utilize appropriate logs and/or tracking software for all expense processing work
Thoroughly assess job request and ensure appropriate completion of job tasks throughout task lifecycle
Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received
Review requests for compliance with policies and/or procedures; escalate concerns to supervisor
Assist with training team members and answering process related questions
Verifies accounts by reconciling statements and transactions
Resolves transaction discrepancies by investigating documentation
Maintains financial security by following internal accounting controls
Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and/or obtaining correct documentation and/or approvals
Use established procedures, standards and formats to complete expense processing requests to client satisfaction
Performs audit functions for all invoices and any expenses above the firms designated threshold amounts
Verifies and records payments and transactions.
Create and maintain required spreadsheets to track/monitor various functions as needed.
Contributes to team effort by accomplishing related results as needed
Special projects as assigned