Travel & Expense Senior Analyst

TriMark•Mansfield, MA

1d•Hybrid

About The Position

The Senior Analyst, Travel & Expense plays a critical role in managing and optimizing the company's travel and expense processes. This position is responsible for analyzing travel and expense data, identifying cost-saving opportunities, ensuring compliance with company policies and regulatory requirements, and providing actionable insights to support decision-making.

Requirements

Bachelor's degree in Finance, Accounting, Business Administration, or related field, or equivalent military or practical experience.
3 – 5 years of experience in travel and expense management, financial analysis, or related roles.
Proficiency in Microsoft Excel, PowerPoint, and other data analysis tools.
Strong understanding of travel industry practices, policies, and regulations.
Excellent organizational skills and ability to manage multiple tasks and deadlines effectively.
Ability to successfully pass a background check post offer acceptance.

Nice To Haves

Experience with travel and expense management systems (e.g., Concur, Expensify) is preferred.
Certification in travel management or expense management is a plus.

Responsibilities

Administer and monitor compliance with company travel and expense policies, procedures, and applicable regulatory requirements.
Audit, review, and process expense reports in Concur, identifying discrepancies, resolving issues, and ensuring compliance with established guidelines.
Reconcile month-end travel and expense reports and distribute reporting to 10 divisions.
Manage corporate credit card requests, including new card applications, credit limit adjustments, and card cancellations.
Review monthly fixed-mileage payments generated by a third-party vendor and processed through Concur.
Manage the Travel & Expense mailbox, providing timely and knowledgeable support to employees regarding policies, processes, systems, and expense-related questions.
Analyze travel and expense data to identify trends, spending patterns, compliance issues, and opportunities for cost savings and optimization.
Develop and maintain reports and dashboards to monitor key performance indicators (KPIs), identify trends, and provide actionable insights to management.
Manage relationships with travel-related vendors, including airlines, hotels, car rental agencies, and travel management companies.
Support vendor negotiations and contract management to obtain competitive pricing, favorable terms, and quality service.
Reconcile month-end financial travel and expense reports across business divisions.
Audit, review, and process corporate expense reports to ensure absolute adherence to company guidelines and internal accounting controls.
Review monthly fixed-mileage vendor payments and support contract management to ensure accurate general ledger reporting.
Lead or support process enhancements designed to streamline workflows, improve accuracy, strengthen controls, and increase operational efficiency.
Provide training and guidance to employees on travel and expense policies, procedures, and systems.
Develop and maintain training materials, communications, and other resources to promote policy compliance and best practices.
Identify opportunities to leverage technology and automation to improve processes, reporting, data integrity, and the overall user experience.