(CW) Senior Executive Coordinator (Temporay/Contract)
About The Position
BioMarin is seeking a temporary/contract Senior Executive Coordinator to provide administrative support to the People Leadership Team (PLT). This hybrid role requires 3-4 days per week in San Rafael for a 1-year contract. The Executive Coordinator will handle complex and sensitive assignments with discretion, requiring judgment, creativity, and proactivity in a constantly changing environment. The role involves managing global calendars, coordinating logistics for leadership meetings, assisting with presentations, managing purchase orders and vendor contracts, coordinating travel and expenses, resolving IT issues, maintaining distribution groups, coordinating company-wide announcements, assisting with onboarding/offboarding, and handling miscellaneous administrative requests.
Requirements
- A proven ability to perform as an Executive Coordinator
- Quick learner and self-starter capabilities -- able to work proactively and independently on tasks
- Strong calendaring skills and catering/meeting planner capabilities
- Strong communication skills on all levels with executive leaders, employees, and outside vendors
- Responsiveness to deadlines, strong attention to detail, and able to prioritize multiple tasks.
- A high level of professionalism with strong influencing skills and ability to anticipate situations or issues that may arise in the near future
- Independent judgment and discretion with sensitive/confidential employee information
- A can-do attitude, ability to be flexible and adaptable
- Ability to receive and act on “ad-hoc” requests
- Ability to think creatively and strategically
- A team-oriented work style
- An openness to periodically responding to requests outside of normal business hours.
- A minimum of 8 years of executive level support VP, S/EVP, or C-level and office administration
- Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Teams, Outlook, PowerPoint), Concur expense reporting
- Bachelor’s degree preferred
- Experience working within People/Human Resource teams preferred
Responsibilities
- Global calendar management – Scheduling meetings/rooms for meetings with multiple stakeholders across functions. Resolving calendar conflicts.
- Coordinating logistics for the People Leadership team meetings and Global People team meetings, communicating with presenters to confirm/remind them of their presentations. Sending out agenda to meeting participants. Attending PLT meetings and taking minutes as needed
- Assist with editing and creation of presentations for CPO
- Provide team guidance and support in order to best connect the People Team to information
- Manage creation of purchase orders and finalization of vendor contracts for PLT members in coordination with Legal/Purchasing
- Coordinating travel and expense reports for PLT
- Resolving IT issues and ordering equipment upon request
- Maintaining distribution groups
- Announcements: People Wide message announcement coordination
- Onboarding help with new hires; off-boarding
- Assisting with miscellaneous administrative requests from team-members
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What This Job Offers
Job Type
Full-time
Career Level
Senior
