Senior Executive Assistant

Triad Partners•Lawrence, KS

16h

About The Position

The Senior Executive Assistant is responsible for high-level administrative support to the Founder. This role will report to the Founder of Triad Partners. In addition to leading Triad, the Founder oversees the Experiences Team and Technology Division, and hosts his own podcast.

Requirements

At least four years of related experience required
Demonstrates exceptional attention to detail and accuracy in all tasks
Displays a positive attitude and maintains professionalism in all interactions
Possesses a high level of adaptability and resilience in a fast-paced environment
Demonstrates a commitment to excellence and continuous improvement
Embraces technology and is eager to learn new tools and systems
Shares the company's values and is dedicated to contributing to its success
Comfortable handling confidential information with sensitivity and maintaining confidentiality
Exhibits a proactive and anticipatory approach to meeting the Founder’s needs
Comfortable and has the leadership capacity to speak on behalf of the Founder and aid in strategic planning
Comfortable managing both personal/family and business matters for the Founder
Ability to manage complex schedules and high amounts of information

Nice To Haves

Bachelor’s degree in business administration or related field preferred

Responsibilities

Ensures work-life integration for the Founder
Provides high-level administrative support and assistance to the Founder and/or other assigned leadership staff
Manages complex schedules and coordinates meetings for the Founder
Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for senior staff
Arranges travel and accommodations for Founder and senior team
Schedules and attends meetings on behalf of Founder as requested, taking minutes as needed
Receives various incoming communication on behalf of Founder, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
Performs office tasks including maintaining records and ordering supplies
Exercises sound judgment and discretion in handling sensitive and confidential information
Performs additional duties as assigned by executives
Stays in constant communication with the Founder’s spouse to ensure proper work -life integration
Coordinates family travel
Communicates travel details to the Founder's spouse and provides weekly updates on family commitments and schedules
Prepares agendas, takes notes, distributes action items, and follows up to ensure timely completion
Prepares speaking notes for the Founder and prepares other media needs in coordination with House of Brands
Coordinates logistics with other departments as needed for internal meetings, live events with the Founder and special guests
Orders and coordinates lunches and meals as needed
Provides on-site support for meetings or events as needed
Represents the Founder internally and externally
Manages emails and correspondence
Exercises discretion when reviewing and routing sensitive correspondence
Handles complex scheduling for both personal and professional commitments
Follows up on meeting action items and ensures timely completion
Confirms weekly appointments
Handles scheduling details involving sensitive personal and business matters with discretion
Books flights, accommodations, and transportation
Prepares detailed travel itineraries
Handles travel-related issues for Founder and his family
Coordinates all travel with the Founder’s spouse
Anticipates the needs of the Founder to eliminate friction at work and home
Stays proactive in clearing the path for the Founder to make his greatest contributions
Occasionally handles personal tasks
Assists with personal calendaring for doctor’s appointments, dentist, etc.
Assists with holidays and special occasions; gifting
Maintains the Founder’s to-do list
Ensures items are completed by deadlines
Prepares expense reports and submits through Concur
Assists the co-founder as needed when other EAs are out of office
Coordinates with other EAs on company initiatives, leadership meetings, and strategic planning
Helps to train other EAs in member firms as needed
Attends biweekly 1v1s between the Founder and department lead
Creates meeting agendas for the Founder and department leads
Coordinates with department leads on pre-work, action items, and initiatives that need to be moved forward, and follows-up to ensure all action items are completed timely
Coordinates details, agendas, and follow up for monthly leadership meetings
Coordinates with the Founders for preparation, agendas, and details for yearly strategic planning
Help ensure senior staff get time, information, approvals, and support from the Founder promptly
Speaks on behalf of Founder in oral and written communication
Speaks on behalf of the Founder with the internal team
Coordinates with other department leads as it relates to Founder priorities
Serve as proxy for the Founder in meetings as needed