Undersea Security Program Senior Executive Assistant

Sonalysts • Arlington, VA

2d • Onsite

About The Position

Sonalysts, Inc. is seeking a Senior Executive Assistant who will be the heartbeat of the Undersea Security Program (USP) (OPNAV N975) office at the Washington Navy Yard which supports multiple defense-orientated projects. Your advanced organization, prioritization, and “big-picture” thinking will enable executive level success in systems that directly contribute to the safety and security of our nation. Your ability to anticipate needs and act proactively will allow you to thrive in this position. Who We Are Sonalysts, Inc. is a small, 100% employee-owned business (ESOP) supporting diverse customers across the Navy, Air Force, Space Force, Army, and other defense and commercial sectors. Our employees come from military, technical, analytical, and creative backgrounds—and all contribute to solving the defense industry’s most complex challenges. As an employee‑owner, you will have a voice in shaping both your work and the company’s direction.

Requirements

• Bachelor’s degree in Business Management, Communications, Public Relations, Engineering Management, or other related field OR ten years of equivalent experience in Executive level support.
• At least five years of experience in Executive level support.
• Experience in using Microsoft Office tools (Outlook, Word, Excel, Powerpoint, Teams, etc).
• Experience in using the Defense Travel System (DTS).
• Must be a U.S. citizen, possessing a U.S. Department of Defense (DoD) SECRET clearance and eligible for a TOP SECRET clearance.

Nice To Haves

• Professional Certifications such as Certified Administrative Professional (CAP), Project Management Professional (PMP), or Microsoft Office Specialist (MOS).
• Experience in using Microsoft Sharepoint.
• Experience in using the Defense Information System for Security (DISS).
• Certification as a Data Transfer Agent.
• Strong business writing and editing; ability to craft executive‑level products.

Responsibilities

• Act as the USP Executive team’s right-hand partner, orchestrating schedules, communications, and information flow so leadership can focus on strategic decision-making.
• Enable sound technological analysis through professional technical integration of all N975 office and personnel resources.
• Own the N975 Director’s and Deputy Director’s full schedule; internal and external.
• Integrate and deconflict with the N975 Technical Director’s schedules.
• Prioritize conflicting requests, manage and adapt to short notice changes.
• Arrange itineraries, flights, lodging, and ground transportation for executive travel.
• Manage travel orders and expense vouchers in the Defense Travel System.
• Submit Visit Requests for classified events.
• Provide logistical information for all visited locations.
• Draft, edit, and disseminate classified and unclassified correspondence.
• Receive and route incoming correspondence and formal technical products.
• White paper development and delivery for proposed tasks.
• Maintain records of received documentation and data.
• Support maintenance of the N975 Program Technical Library.
• Control classified documents, records, and packages.
• Maintain repositories, checklists, procedures, and documentation libraries.
• Transfer approved data from classified and unclassified networks.
• Participate in the preparation of briefing materials for senior leadership oversight groups.
• Coordinate meetings, reviews, and other internal/external events.
• Set agendas, circulate read-aheads, and track follow-ups.
• Coordinate decision briefs.
• Determine and execute meeting logistics and facility preparation.
• Submit, monitor, and coordinate classified visit access requests.
• Verify GENSER clearances of visitors.
• Provide senior administrative services to USP Technical Directors and Program Managers.
• Manage logistics of facilities to include GENSER and SCI spaces.
• Coordinate cleaning and maintenance schedules.
• Manage reportable equipment inventories.
• Coordinate IT services and equipment.
• Manage facility and supply purchases.

Benefits

• Flexible Time Program enabling an optimal work-life balance by permitting partners to arrange their work around personal appointments, parent-teacher conferences, children’s activities and the like, so long as the partner gets the job done on-time.
• Paid Time Off
• 401(k) Plan with company match
• Employee Stock Ownership Plan (ESOP)
• Sales Bonus Program
• Special Performance and Retention Bonus Program
• Health and Dental Insurance
• Dependent Care Assistance Plan
• Health Care Reimbursement Plan
• Employee Referral Bonus Program
• Professional Development through Tuition Reimbursement Program, Online Training Program and Targeted Skills Program
• Relocation Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Senior