Senior Executive Assistant

Citi • New York, NY

6d • $91,690 - $119,610

About The Position

The Senior Executive Assistant provides administrative support to a senior manager and generally supports an entire department. The role handles correspondence, calendars and appointments, meetings and conference calls, travel arrangements, expense reporting, supply orders, invoices, and other administrative tasks. It also assists with reports and special projects and may train, coach, or guide other administrative staff. The position requires sound risk judgment and compliance with applicable laws, regulations, and company policies, along with protecting the firm's reputation, clients, and assets.

Requirements

• Previous office administration experience, preferably within a large and complex financial services or similar organization.
• Highly proficient in Microsoft Office.
• Clear and concise written and verbal communication skills.
• Demonstrated ability to quickly gain command of new systems.
• Self-motivated and detail-oriented.
• Bachelor's/University degree or equivalent experience.

Responsibilities

• Directly support a C16 level manager and generally support an entire department.
• Manage the day-to-day calendars of senior management.
• Coordinate executive-level appointments, meetings, receptions, and conference calls.
• Prepare and review materials and correspondence for meetings.
• Assist with creating or modifying presentations, spreadsheets, and other documents.
• Coordinate travel arrangements and prepare and distribute travel schedules and agendas.
• Prepare, reconcile, and track expense reports through the Travel and Entertainment Expense system.
• Order supplies and process invoices through the Procure to Pay system.
• Process and follow up on Virtual Requests.
• Assist with ad-hoc reports and special projects as needed.
• Train, coach, or guide other administrative staff when required.
• Assess risk appropriately when making business decisions; comply with applicable laws, rules, regulations, and policies; apply sound ethical judgment; and escalate, manage, and report control issues transparently.

Benefits

• Medical, dental, and vision coverage.
• 401(k).
• Life, accident, and disability insurance.
• Wellness programs.
• Paid time off, including planned time off (vacation), unplanned time off (sick leave), and paid holidays.
• Eligible employees may receive discretionary and formulaic incentive and retention awards.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior