Harkened Peru - Senior Executive Assistant

JobRack

4h•$2,500 - $3,000•Remote

About The Position

This role is for a Senior Executive Assistant to act as the founder's right-hand person across two growing businesses, Harkened/Fibras Unidas (a B2B knitwear manufacturing operation in Peru) and The Endery (a clothing brand with e-commerce, wholesale, and physical presence in Lima and the US). The businesses operate in Peru and the US, with a team comprising full-time employees, contractors, and fractional specialists. The EA will be responsible for reallocating responsibilities, providing continuity, deeply understanding the founder's working style, knowing the team and their ownership areas, creating structure, routing work effectively, and ensuring delegated tasks are completed. The role requires operating independently, absorbing context, exercising judgment, and turning inputs into organized action, only involving the founder when absolutely necessary. This is a high-trust, high-autonomy role for someone with senior career experience seeking a right-hand position rather than traditional career advancement. The EA will serve as the central nervous system for the businesses and the founder's day-to-day life, ensuring smooth operations.

Requirements

Proper Senior EA experience - Senior EA, Executive Business Partner, Chief of Staff/EA hybrid, or similarly high-ownership executive support experience (not a low-level VA)
Excellent judgment - able to distinguish what you can decide independently, what should be delegated to someone else, and what genuinely needs exec’s attention
Confidence to step in and make decisions with the information you have and keep things moving forward
Comfort operating with ambiguity - able to take a messy or incomplete request, figure out what's actually needed, and create a path forward
Strong attention to detail
Comfort managing people laterally - chasing and following up with the wider team
Self-motivated, self-starter approach - highly autonomous and comfortable working independently without frequent check-ins or reassurance
Emotional steadiness and resilience - able to receive direct feedback, navigate pressure and interpersonal complexity, and remain calm and solutions-oriented
Solid working knowledge of platforms, tech and AI tools

Nice To Haves

Some Spanish, or interest in learning Spanish (part of my inbox is in Spanish and my team is in Peru)
Start-Up background - someone who can bring 'this is how other companies do it' to the table

Responsibilities

Own founder’s inbox and calendar, triaging incoming requests and handling or routing as much as possible
Act as connective tissue across the businesses - understand who owns what, get the right people talking to each other, and land work with the most effective person
Close loops by tracking requests, commitments and action items until they're completed
Prepare decisions and meetings so the founder receives distilled information, recommendations and clearly defined choices rather than raw problems
Build and maintain systems that make the businesses easier to run - Notion, SOPs, Google Drive, recurring calendars and checklists
Maintain oversight of recurring administrative and business-critical areas like compliance deadlines, benefits, trademarks, expenses, subscriptions, travel and other operational details
Support cross-functional and special projects by coordinating internal team members, contractors and outside experts
Learn founder’s working style and the businesses deeply enough to increasingly anticipate needs and handle issues independently