Senior Executive Assistant

Casey's • Ankeny, IA

6d

About The Position

The Senior Executive Administrative Assistant provides high-level administrative support and serves as a trusted partner to senior leaders. The role manages competing priorities, coordinates schedules and meetings, prepares executive-level materials, and handles sensitive information with discretion and sound judgment. It suits an organized, proactive, resourceful person who can work effectively in a fast-paced environment where priorities may change.

Requirements

• Bachelor’s degree or equivalent combination of education and work experience.
• At least four years of experience in executive administration, project management, or a related field.
• Strong organizational and time-management skills, including the ability to manage multiple competing priorities.
• Exceptional attention to detail and follow-through.
• Excellent written, verbal, and interpersonal communication skills.
• Strong judgment and demonstrated ability to work with sensitive and confidential information.
• Proactive mindset, ability to anticipate needs and take initiative, and ability to solve problems independently.
• Confidence working with leaders and building effective relationships across different levels of an organization.
• Ability to adapt quickly when priorities, schedules, or business needs change.

Responsibilities

• Manage complex calendars, inboxes, meeting logistics, priorities, and day-to-day administrative needs for leaders.
• Coordinate meeting scheduling, agendas, presentations, materials, minutes, and follow-up.
• Prepare executive communications and business materials, including correspondence, reports, and presentations.
• Manage executive travel arrangements, itineraries, expenses, and related logistics.
• Professionally manage incoming requests, visitors, communications, and inquiries, ensuring information reaches the appropriate people.
• Handle confidential and sensitive information and maintain records, files, and business information with discretion and sound judgment.
• Support projects and business priorities by coordinating information, responding to department-specific data requests, and helping move work forward.
• Anticipate needs, solve problems, adapt as priorities shift, and identify ways to improve leaders’ and the broader team’s effectiveness.

Benefits

• Annual cash bonus based on company performance.
• Choices in medical plans.
• Dental insurance.
• Vision insurance.
• Life insurance.
• Charitable giving programs.
• Parental leave.
• Onsite Child Development Center.
• 401(k) company match up to 6%.
• Vacation and sick time.
• Paid holidays.
• Volunteer time.
• Onsite cafeteria.
• Dress-for-your-day dress code, with jeans welcomed.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior