Senior Executive Assistant

Finning • Edmonton, AB

11d

About The Position

This position provides high-level administrative, operational, and strategic support to senior leadership, ensuring the executive’s time, priorities, and communications are managed with precision. This role acts as a trusted partner—anticipating needs, solving problems before they surface, and enabling the executive to focus on organizational priorities. You will oversee complex scheduling, prepare executive-level communications, coordinates cross-functional initiatives, and represent the executive’s office with professionalism and discretion. The role encompasses executive support & calendar management, communication & correspondence, operational coordination, meeting & event management, information & workflow management, relationship management, problem solving & anticipation, and project support.

Requirements

• Extensive experience supporting C-suite or senior executives.
• Exceptional organizational, communication, and interpersonal skills.
• Strong judgment, discretion, and ability to handle confidential information.
• Advanced proficiency with productivity tools (e.g., Microsoft 365, project management platforms).
• Ability to manage competing priorities in a fast-paced environment.
• Strong analytical and problem-solving abilities.
• Professional presence and ability to interact with stakeholders at all levels.

Responsibilities

• Manage complex, dynamic calendars; prioritize meetings; coordinate travel; and ensure the executive is fully prepared for all engagements.
• Draft, edit, and manage high-level communications, presentations, and reports; serve as a liaison between the executive and internal/external stakeholders.
• Support strategic initiatives, track deliverables, and ensure follow-through on action items across departments.
• Plan and execute executive meetings, board sessions, offsites, and leadership events, including agendas, materials, and logistics.
• Maintain confidential records, manage sensitive information, and streamline administrative processes for efficiency.
• Build strong relationships across the organization; act as a point of contact for senior leaders, clients, and partners.
• Identify issues before they arise, remove barriers, and proactively support the executive’s priorities.
• Assist with research, data gathering, and project coordination for strategic initiatives and special assignments.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 101-250 employees