Senior Executive Assistant

Nebius • San Francisco, CA

14h • Remote

About The Position

As an Senior Executive Assistant, you will provide high-level administrative support to senior executives, helping them manage their time, communications, and strategic priorities. The role combines traditional administrative tasks with project coordination, stakeholder management, and operational support. This role will be working remote from San Fransisco Bay Area, with travel required for 10% of this.

Requirements

• Prior experience in an administrative, team assistant, or sales support role preferred.
• Strong organizational skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiarity with CRM tools (e.g., Salesforce, HubSpot).
• Fluent in English, with excellent professional written and verbal communication skills.
• Proactive, highly organized, and reliable.
• Discreet and trustworthy with confidential information.
• Demonstrates maturity, sound judgment, and emotional intelligence in high-stakes or sensitive situations.
• Ability to manage multiple priorities, work independently, and meet deadlines in a fast-paced environment.
• Team-oriented mindset with a proactive, “can-do” and service-oriented attitude.

Nice To Haves

• 6-8 years of supporting senior executives
• Experience in a start-up environment
• Familiarity with collaboration tools like Confluence, Jira, Slack, and expense/time reporting platforms

Responsibilities

• Provide day-to-day administrative assistance to the SVP of GTM Pre/Post Sales including scheduling meetings, managing calendars, coordinating travel, and handling expense reports.
• Maintain and organize sales documentation, reports, and presentations.
• Assist with updating and maintaining CRM systems (e.g., Salesforce/HubSpot), including data entry, report generation, and pipeline tracking.
• Coordinate the preparation of proposals, contracts, and client-facing materials.
• Support order processing and liaise with finance/operations to ensure accuracy.
• Serve as the first point of contact for internal and external stakeholders requiring information or assistance from the GTM Pre/Post teams.
• Help coordinate team events, offsites, and client meetings.
• Ensure smooth onboarding of new team members, including system access, training schedules, and materials.
• Assist in preparing weekly/monthly sales performance reports and dashboards.
• Track KPIs, team activity, and assist with presentations for leadership.
• Manage communication channels (email, Slack, etc.) for team announcements and updates.
• Provide ad-hoc support for projects, events, and strategic initiatives.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth within Nebius.
• Flexible working arrangements.
• A dynamic and collaborative work environment that values initiative and innovation.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees