Senior Executive Assistant - CEO Direct Report

Fluor•Dallas, TX

13h•Onsite

About The Position

The purpose of this position is to perform a broad range of very sensitive, confidential, and proprietary administrative functions for a direct report to the CEO, an Officer of the company, or Country Manager. This requires an individual who displays initiative and a high degree of anticipation to officer's activities and meeting needs. This role has the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.

Requirements

Accredited four (4) year degree or global equivalent in applicable field of study and ten (10) years of work-related experience or a combination of education and directly related experience equal to fourteen (14) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
Job related technical knowledge necessary to complete the job
Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
Ability to attend to detail and work in a time-conscious and time-effective manner
Serve as a Company representative to external clients
Participate in Fluor University® for training and career development
Contribute to and promote the use of Fluor’s knowledge management portals and communities
Must be authorized to work in the country where the position is located.

Nice To Haves

Demonstrated experience supporting C‑suite executives, including managing complex calendars, confidential communications, and executive‑level priorities.
Serve as a Company representative to external clients
Position requires full-time, in-office presence at our Dallas Office

Responsibilities

Perform a broad range of very sensitive, confidential, and proprietary administrative functions for a direct report to the CEO, an Officer of the company, or Country Manager
Administer and maintain highly confidential and specialized information and utilizing an in-depth understanding of organizational policies, procedures and operations
Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications, adhering to security travel advisories and charter travel arrangements
Schedule appointments and coordinates officer's interface with other company organizations, clients, and external groups
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, set priorities, and meet deadlines
Other duties as assigned