CEO Executive Assistant

PDW • Huntsville, AL

9h • Onsite

About The Position

Now, we’re entering a new phase of growth and are looking for an Executive Assistant to support our CEO in Huntsville, AL.
This person will also serve as an extension of the CEO’s brand with internal and external stakeholders, which makes optimism, enthusiasm and hospitality core traits to be evident in verbal and written communication.

Requirements

• 5+ years of experience as an Executive Assistant supporting senior executives in a fast-paced corporate or technology environment; 10+ years total in administrative or operations roles.
• Exceptional organizational and multitasking skills with a proven ability to manage competing priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and common collaboration tools (e.g., Slack, Asana, Zoom).
• Experience coordinating travel and managing complex schedules across multiple time zones.
• High level of integrity, professionalism, and reliability.
• Must have the ability to obtain and maintain a U.S. Security Clearance.

Responsibilities

• Manage and maintain the CEO's day-to-day calendar, including scheduling meetings, appointments, and travel commitments.
• Support company and executive-level events—planning, logistics, guest management, and onsite coordination.
• Assist with internal and external communications, meeting preparation, and presentation materials as needed.
• Oversee and maintain the company's master calendar to align key meetings, deliverables, and events.
• Drive completion of small projects and initiatives as assigned by the CEO.
• Support executive cadence rhythms—staff meetings, leadership check-ins, quarterly reviews, and offsites—ensuring follow-ups and next steps are completed.
• Coordinate complex domestic and international travel itineraries, logistics, and accommodations.
• Prepare, process, and track expense reports and reimbursements with accuracy and timeliness.
• Build strong cross-functional relationships to streamline communication across teams.
• Maintain strict confidentiality and discretion in all interactions and information handling.

Benefits

• Comprehensive BCBS medical, dental, and vision coverage; 80% sponsored by the company.
• Safe Harbor 401(K) with company match.
• Paid Parental Leave.
• A work environment that encourages teamwork and innovation.
• On-site gym at our Huntsville, AL location.
• Employer provided life insurance.
• Robust Employee Assistant Program (EAP).
• Competitive salary, generous paid time off (PTO), and flexible leave options.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 11-50 employees